Law Firm Operations & Billing Manager

Cala Sourcing Solutions LLC; Charlotte (NC); On-site; USD 90,000 - 135,000; Full time

Job summary

Cala Sourcing Solutions LLC seeks an experienced Firm Administrator to oversee the daily operations of a law firm, including billing, accounting, payroll, and staff management. The role focuses on improving processes, maintaining accuracy, and ensuring operational excellence in a fast-paced legal environment.

The ideal candidate will lead administrative teams, coordinate HR activities, and partner with attorneys and leadership to support financial and administrative functions with discretion and

Qualifications

• Experience in law firm administration or legal operations.
• Knowledge of legal billing procedures and full-charge bookkeeping.
• Experience managing administrative teams.
• Ability to handle confidential information and competing priorities.

Responsibilities

• Oversee daily administrative functions, office workflows, and operational efficiency.
• Manage billing process, invoicing, and resolve discrepancies.
• Oversee accounts payable/receivable, reconciliations, and bookkeeping.
• Supervise, train, and develop legal assistants and administrative staff.
• Coordinate payroll, recruiting, onboarding, and employee relations.
• Identify opportunities to streamline procedures and improve productivity.
• Serve as a key contact for attorneys and staff regarding billing, financial, and admin matters.

Skills

Law firm administration

Legal billing

Accounting & bookkeeping

Team leadership

HR & payroll

Problem-solving

Job description

Cala Sourcing Solutions LLC seeks an experienced Firm Administrator to oversee the daily operations of a law firm, including billing, accounting, payroll, and staff management. The role focuses on improving processes, maintaining accuracy, and ensuring operational excellence in a fast-paced legal environment.

The ideal candidate will lead administrative teams, coordinate HR activities, and partner with attorneys and leadership to support financial and administrative functions with discretion and