Practice Administrator

Confidential; Greensboro (NC); On-site; USD 90,000 - 130,000; Full time

Job summary

Confidential law firm is seeking a Practice Administrator to lead its business operations, reporting to the Managing Partner and collaborating with firm leadership. You will oversee finance, HR, banking, risk management, facilities, and technology to enable attorneys to focus on client service.

The role requires hands-on leadership in a professional services environment with strong financial and HR expertise, vendor management, and strategic planning capabilities.

Qualifications

• Bachelor’s degree in business, accounting, finance, or related field.
• 7+ years of progressive financial or operations management experience, preferably in law or professional services.
• Experience supervising accounting and HR staff; strong financial management skills.
• Knowledge of HR practices and employment law; experience with legal billing and document management systems.

Responsibilities

• Oversee financial reporting, budgeting, planning, and fiscal year-end close.
• Manage billing, collections, payment approvals, and internal financial controls.
• Oversee banking relationships, treasury services, and IOLTA/trust account compliance.
• Supervise and develop accounting and HR staff.
• Oversee HR matters, benefits, staff recruiting, and compensation recommendations.
• Manage business and professional liability insurance.
• Oversee facilities, vendor relationships, and technology in partnership with internal staff and an outside IT provider.
• Support leadership meetings, governance activities, and long-range planning.

Skills

Financial management

Staff supervision

HR practices

Employment law

Judgment and discretion

Leadership collaboration

Education

Bachelor's degree in business, accounting, finance, or related field

Tools

Legal practice management software

Billing systems

Document management systems

Job description

We’re partnering with an established law firm seeking a Practice Administrator to lead its business operations. Reporting to the Managing Partner and working closely with firm leadership, this person will oversee finance, HR, banking, risk management, facilities, and technology.

This is an opportunity for a hands-on leader who enjoys managing the business side of a professional services firm and helping attorneys focus on their clients.

Key Responsibilities

• Oversee financial reporting, budgeting, annual planning, and fiscal year-end close.
• Manage billing, collections, payment approvals, and internal financial controls.
• Oversee banking relationships, treasury services, and IOLTA/trust account compliance.
• Supervise and develop accounting and HR staff.
• Oversee HR matters, benefits, staff recruiting, and compensation recommendations.
• Manage business and professional liability insurance.
• Oversee facilities, vendor relationships, and technology in partnership with internal staff and an outside IT provider.
• Support leadership meetings, governance activities, and long-range planning.

Qualifications

• Bachelor’s degree in business, accounting, finance, or a related field.
• 7+ years of progressive financial or operations management experience, preferably within a law firm or professional services firm.
• Strong financial management skills and experience supervising staff.
• Working knowledge of HR practices and employment law.
• Experience with legal practice management, billing, and document management systems.
• Strong judgment, discretion, and the ability to work effectively with partners and firm leadership.