Law Firm Finance & Billing Operations Administrator

New Jersey Association of Legal Administrators; Morristown (TN); On-site; USD 75,000 - 95,000; Full time

Job summary

The Firm Administrator – Finance Operations oversees the firm''s financial operations and billing functions, ensuring accurate reporting, trust accounting, budgeting, and client billing. This role serves as the primary liaison with accountants and financial partners and provides operational support to leadership through financial analysis and reporting.

Direct accounting experience is required, ideally in a law firm.

Qualifications

• Candidates must possess direct accounting experience, ideally within a law firm environment.

Responsibilities

• Oversee day-to-day financial operations including accounts payable and accounts receivable.
• Maintain attorney trust accounts and firm operating accounts.
• Complete monthly bank reconciliations for all accounts.
• Prepare monthly attorney commission calculations.
• Develop and maintain the firm budget.
• Manage all firm insurance policies.
• Lead the complete attorney billing cycle from pre-bills through final invoices.
• Maintain client records and client accounts within LEAP.
• Enter client disbursements, copier charges, and billable expenses.
• Review billing entries for accuracy prior to generating pre-bills.
• Process attorney billing revisions and finalizing invoices.
• Distribute monthly billing statements.
• Communicate with clients regarding invoices, payments, plans, credits, write-offs, balances, and corrections.
• Record professional courtesy credits and write-offs within LEAP.
• Provide backup support for the Bookkeeper (credit card payments).
• Prepare recurring financial and operational reports for Firm Owners (e.g., weekly time lists, monthly reports).

Job description

The Firm Administrator – Finance Operations oversees the firm''s financial operations and billing functions, ensuring accurate reporting, trust accounting, budgeting, and client billing. This role serves as the primary liaison with accountants and financial partners and provides operational support to leadership through financial analysis and reporting.

Direct accounting experience is required, ideally in a law firm.