Law Firm Administrator

Cala Sourcing Solutions LLC; Charlotte (NC); On-site; USD 90,000 - 135,000; Full time

Job summary

Cala Sourcing Solutions LLC seeks an experienced Firm Administrator to oversee the daily operations of a law firm, including billing, accounting, payroll, and staff management. The role focuses on improving processes, maintaining accuracy, and ensuring operational excellence in a fast-paced legal environment.

The ideal candidate will lead administrative teams, coordinate HR activities, and partner with attorneys and leadership to support financial and administrative functions with discretion and

Qualifications

• Experience in law firm administration or legal operations.
• Knowledge of legal billing procedures and full-charge bookkeeping.
• Experience managing administrative teams.
• Ability to handle confidential information and competing priorities.

Responsibilities

• Oversee daily administrative functions, office workflows, and operational efficiency.
• Manage billing process, invoicing, and resolve discrepancies.
• Oversee accounts payable/receivable, reconciliations, and bookkeeping.
• Supervise, train, and develop legal assistants and administrative staff.
• Coordinate payroll, recruiting, onboarding, and employee relations.
• Identify opportunities to streamline procedures and improve productivity.
• Serve as a key contact for attorneys and staff regarding billing, financial, and admin matters.

Skills

Law firm administration

Legal billing

Accounting & bookkeeping

Team leadership

HR & payroll

Problem-solving

Job description

Firm Administrator – Law Firm Operations

The Opportunity

We are seeking an experienced, hands‑on Law Firm Administrator to oversee the daily operations of an established law firm. This is an excellent opportunity for a detail-oriented professional with strong leadership skills and a solid background in legal billing, accounting, bookkeeping, and office administration.

The ideal candidate is a proactive problem‑solver who thrives in a fast‑paced legal environment and enjoys leading teams, improving processes, and ensuring operational excellence.

Key Responsibilities

• Firm Operations: Oversee daily administrative functions, office workflows, and overall operational efficiency.
• Legal Billing: Manage the billing process, ensure accurate and timely invoicing, and resolve billing discrepancies.
• Accounting & Bookkeeping: Oversee accounts payable, accounts receivable, reconciliations, and full-charge bookkeeping functions.
• Team Leadership: Supervise, train, and develop legal assistants, billing specialists, and administrative staff.
• HR & Payroll: Coordinate payroll, recruiting, onboarding, employee relations, and performance management.
• Process Improvement: Identify opportunities to streamline procedures, improve accuracy, and enhance productivity.
• Attorney Support: Serve as a key point of contact for attorneys and staff regarding billing, financial, and administrative matters.

What We're Looking For – Must-Haves

• Experience in law firm administration or legal operations, including legal billing and accounting responsibilities.
• Strong knowledge of legal billing procedures, AP/AR, and full-charge bookkeeping.
• Proven experience managing and developing administrative teams.
• Working knowledge of payroll administration and HR functions.
• Excellent organizational, communication, and problem‑solving skills.
• Ability to handle confidential information, manage competing priorities, and work independently.

Why Consider This Opportunity?

• Play a key leadership role in the firm's daily operations.
• Work closely with attorneys and firm leadership.
• Take ownership of administrative, financial, and personnel functions.
• Make a meaningful impact by improving processes and supporting the firm's continued success.

Ready to Take the Next Step?

If you're an experienced law firm administrator who combines financial expertise with strong people‑management skills, we'd love to hear from you. Apply today!