Remote Billing Coordinator – Law Firm Invoicing & Analytics

Sheppard; Los Angeles (CA); Hybrid; USD 50,000 - 63,000; Full time

Job summary

Sheppard Mullin, a global Am Law 50 firm, is seeking a Billing Coordinator in California to manage full-cycle billing for 10–15 attorneys, handling invoicing, reporting, and inquiries with precision. The role emphasizes proactive issue anticipation, analytical thinking, and delivering consistently high-quality results across complex client portfolios.

The ideal candidate has 3+ years of law-firm billing experience, proficiency with Aderant or Elite, and strong Excel/Outlook skills, with a track

Qualifications

• Minimum 3 years of billing experience in a mid-to-large law firm environment.
• Working knowledge of Aderant, Elite, or comparable legal billing software.
• Strong proficiency in Microsoft Outlook, Word, and Excel.
• Excellent written and verbal communication skills with the ability to convey complex billing information clearly.
• Demonstrated ability to manage competing priorities, meet tight deadlines, and maintain composure under pressure.
• Meticulous attention to detail and a personal standard that does not accept “close enough.”

Responsibilities

• Prepare invoices according to attorney and client billing guidelines with careful scrutiny of each line item.
• Act as subject-matter expert in all billing matters; translate complex concepts into clear guidance for attorneys and staff.
• Prepare ad-hoc reports with analysis of financial data to inform decisions.
• Resolve complex billing issues by collaborating with the Billing Attorney and clients.
• Respond to inquiries with urgency and thoroughness.
• Review invoices for policy compliance and accuracy; flag anything not aligned with guidelines.
• Prioritize and meet aggressive deadlines while handling a high volume of work.
• Build and maintain professional relationships with internal and external contacts.
• Proactively recommend process improvements to raise team standards.

Skills

Billing experience

Attention to detail

Communication skills

Time management

Problem solving

Education

High School Diploma

Bachelor's Degree

Tools

Aderant/CMS

Elite

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Sheppard Mullin, a global Am Law 50 firm, is seeking a Billing Coordinator in California to manage full-cycle billing for 10–15 attorneys, handling invoicing, reporting, and inquiries with precision. The role emphasizes proactive issue anticipation, analytical thinking, and delivering consistently high-quality results across complex client portfolios.

The ideal candidate has 3+ years of law-firm billing experience, proficiency with Aderant or Elite, and strong Excel/Outlook skills, with a track