Firm Administrator

Frederick Fox LLC; Charlotte (NC); On-site; USD 90,000 - 130,000; Full time

Job summary

Frederick Fox LLC in Charlotte seeks an experienced Firm Administrator to oversee daily office operations, administrative functions, and financial processes. You will lead staff, manage billing, and partner with attorneys to keep workflows efficient.

The ideal candidate combines office management, accounting, legal billing, and people management experience in a hands-on leadership role.

Qualifications

• Experience in law firm administration or similar leadership role.
• Legal billing experience strongly preferred.
• Solid understanding of accounting, A/P, A/R, and bookkeeping.
• Experience supervising staff and managing daily operations.
• Exposure to payroll processing and HR responsibilities.
• Highly organized with ability to prioritize deadlines.
• Excellent communication and interpersonal skills.
• Ability to work independently and take initiative.

Responsibilities

• Manage daily office operations, ensuring an organized, efficient environment.
• Supervise administrative and accounting staff, delegating tasks and guiding.
• Oversee billing and invoicing with attorneys to ensure accuracy and timeliness.
• Handle general accounting functions including A/P, A/R, and reporting.
• Assist with payroll, hiring, onboarding, training, and HR administration.
• Coordinate with leadership to address operational needs and improve procedures.
• Manage vendor relationships and office resources as needed.
• Lead special projects to improve office operations.

Skills

Office management

Billing

Accounting

Payroll

HR administration

Leadership

Communication

Vendor management

Tools

Microsoft Office

Legal billing software

Job description

We are working with a well-established law firm in the Charlotte area seeking an experienced Firm Administrator to oversee daily office operations, administrative functions, and financial processes.

This is a hands-on leadership opportunity for an organized, proactive professional who enjoys wearing multiple hats, supporting attorneys and staff, and keeping day-to-day operations running smoothly. The ideal candidate will bring a strong combination of office management, accounting, legal billing, and personnel management experience.

Key Responsibilities

• Manage daily office operations, ensuring an organized, efficient, and productive work environment.
• Supervise and support administrative and accounting staff, including delegating responsibilities, coordinating workloads, and providing ongoing guidance.
• Oversee billing and invoicing activities, working closely with attorneys and staff to ensure accuracy, timely processing, and resolution of billing-related issues.
• Handle and oversee general accounting functions, including accounts payable, accounts receivable, bookkeeping, and financial reporting.
• Assist with employee-related matters, including payroll, hiring, onboarding, training, and general HR administration.
• Coordinate with attorneys and firm leadership to address operational needs, improve internal procedures, and maintain efficient workflows.
• Manage vendor relationships, office resources, and other administrative needs as they arise.
• Take ownership of special projects and help implement improvements across office operations.

Qualifications

• Experience in law firm administration, legal office management, or a similar administrative leadership position.
• Legal billing experience strongly preferred.
• Solid understanding of accounting and bookkeeping practices, including A/P, A/R, and financial recordkeeping.
• Previous experience supervising employees and managing daily administrative operations.
• Exposure to payroll processing, employee relations, and general HR responsibilities.
• Strong organizational skills with the ability to prioritize competing deadlines and responsibilities.
• Excellent communication and interpersonal skills, with the ability to work effectively with attorneys, staff, and outside vendors.
• Comfortable working independently, taking initiative, and serving as a dependable resource for the office.
• Proficiency with Microsoft Office and familiarity with legal billing or accounting software preferred.