Law Firm Office Services Lead

K2 Services; Lathrop (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

PTO

Job summary

Opensity Solutions is seeking a Lead Service Specialist to support front desk, office services, hospitality and admin operations for a law firm client in Redwood City, CA. The role combines reception, mail, document production, and conference room coordination to ensure a professional and welcoming experience for attorneys, staff, clients and visitors.

You will manage office supplies, mailing, notary tasks, and general admin duties while maintaining confidentiality and professional demeanor in a

Qualifications

• Minimum of one year of experience in receptionist, office services, or administrative support.
• Experience in professional services or law firm environment preferred.
• Strong customer service and communication skills.
• Ability to lift 40 lbs. or more.
• Must obtain California Notary Public commission or ability to obtain.

Responsibilities

• Serve as the primary point of contact in office services, providing exceptional customer service to attorneys, staff, clients, and visitors.
• Work with client staff to support reception, office services, hospitality, conference room operations, and hoteling.
• Answer and direct incoming telephone calls professionally.
• Greet, announce, and assist visitors promptly.
• Maintain a clean, organized reception area and lobby.
• Coordinate ordering and stocking of office and hospitality supplies.
• Receive, sort, scan, and distribute mail and packages; stay current on postal regulations.
• Process copy, print, scan, binding and other document production requests.
• Back up the receptionist for breaks and lunches.
• Perform basic production tracking and documentation.
• Submit invoices, expense reports, and other administrative tasks.
• Assist with additional office operations and special projects as needed.

Skills

Customer service

Communication

Interpersonal skills

Organizational skills

Discretion with confidential info

Professional demeanor

Education

High school diploma or GED

Tools

Microsoft Office

Office equipment (copiers, scanners, postage systems)

Job description

Opensity Solutions is seeking a Lead Service Specialist to support front desk, office services, hospitality and admin operations for a law firm client in Redwood City, CA. The role combines reception, mail, document production, and conference room coordination to ensure a professional and welcoming experience for attorneys, staff, clients and visitors.

You will manage office supplies, mailing, notary tasks, and general admin duties while maintaining confidentiality and professional demeanor in a