Land Records & Document Control Specialist

Plains; Houston (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Plains is seeking a Land Records Management Specialist in Houston, TX to maintain on-site and off-site records, ensure retention compliance, and support document control workflows.

You will organize file storage, manage document security, and collaborate with internal teams to meet regulatory requirements and processing timelines. Requires 2+ years in document management; CRM/records governance credentials are a plus.

Qualifications

• High school diploma or GED is required.
• An associate degree or related specialized/technical training is preferred.
• 2+ years of related experience including document management and report development is required.
• Credentials as a Certified Records Manager, Records Analyst and/or Information Governance Professional will be a plus.
• Cleared criminal history (background) and satisfactory reference checks.
• Compliance with the Company’s drug and alcohol policy including pre-employment D&A testing.
• This position is not eligible for employment-based visa sponsorship.

Responsibilities

• Process, organize and maintain systems for land records files storage including security and access.
• Drive utilization of document management systems and associated processes.
• Ensure all documents are properly stored and organized.
• Implement procedures for compliance with document retention and destruction.
• Track file locations and maintain chain of custody records.
• Print and distribute documents as requested.
• Collaborate with internal stakeholders and third parties to ensure all relevant documentation is produced and supplied in compliance with established document control requirements.
• Responsible for the file numbering and barcode process
• Maintain inventory of records/and file supplies.
• Responsible for ordering file supplies (i.e. file folders etc.)
• Run regular reports of missing files
• Request copies of documents (from county records, state agencies, etc.)
• Send documents to county clerk office to be recorded.
• Assist with file migrations, audits, and document security.
• Help maintain privacy and confidentiality of records.
• Perform other document control activities and administrative tasks as required.

Skills

Highly organized

Detail oriented

MS Office 365

SharePoint

ArcGIS

Google Earth

Deed Plotter

Strong communication

Deadline-driven

Team player

Adaptability to new tech

Education

High school diploma or GED

Associate degree or technical training preferred

Tools

ArcGIS

Google Earth

Deed Plotter

SharePoint

MS Office 365

Job description

Plains is seeking a Land Records Management Specialist in Houston, TX to maintain on-site and off-site records, ensure retention compliance, and support document control workflows.

You will organize file storage, manage document security, and collaborate with internal teams to meet regulatory requirements and processing timelines. Requires 2+ years in document management; CRM/records governance credentials are a plus.