Document Specialist

Lonestar Land Services, LLC; Mineral Wells (TX); Hybrid; USD 28,000 - 41,000; Full time

Benefits offered by this job

Insurance

Job summary

Lonestar Land Services, LLC, founded in 2005, seeks a Document Specialist in Texas. This role supports Right of Way projects, with assignments at our Mineral Wells HQ or field locations nationwide. The candidate must have 1+ year in Right of Way or Oil & Gas and be proficient with MS Office.

Responsibilities include title document review, data entry, easement prep, and QA/QC. A hybrid work arrangement and competitive day rates with insurance are offered.

Qualifications

• Must have 1+ years of verifiable experience in Right of Way or Oil & Gas industries.
• Ability to work independently and QA/QC others' work with accuracy.
• Strong communication skills, attention to detail, and strong analytical skills.
• Proficient with Microsoft Office Suite (Word and Excel).

Responsibilities

• Reports to the Project Manager who is responsible for the project/assignment.
• Manage the process of daily requests with time-sensitive information and deadlines.
• Review and analyze title information and documents, LTC, and title opinions; enter and maintain ownership information in databases.
• Review and comprehend right-of-way/easement documents and maintain records in databases.
• Prepare easement documents using approved templates and wording, ensuring client approvals and project scope compliance.
• Scan documents, upload to the document management system, and enter data in databases.
• Prepare letters for mailout (Intro Letters, Survey Notification, Survey Permission, Environmental Survey Notification, etc.).
• QA/QC documents created by other Document Specialists.
• Process option and easement packages and reports under supervisor guidance for funding or transfer of final documents.
• Maintain title and easement records and documents across multiple databases; keep files organized.
• Verify payment calculations.
• Assist Project Manager with special projects and produce reports as requested.
• Coordinate mapping of all tracts with GIS; use KMZ and CAD sites; utilize line lists efficiently.
• Submit documents for recording to county offices per project instructions.
• Securely maintain original documents and project data.
• Assist other departments with special projects.
• Other duties as assigned.

Skills

QA/QC

Attention to detail

Communication skills

Organizational skills

Time management

Independent work

Teamwork

Tools

Microsoft Office

Job description

Lonestar Land Services, LLC, founded in 2005 in Fort Worth, Texas. Our owners, senior management, land agents, title experts, and lawyers have decades of experience providing start to finish comprehensive land and Right-of-Way acquisition.

Job Description

THIS IS NOT AN IT, PROGRAMMER OR TECH POSITION

Lonestar Land Services is always looking for Document Specialistsprofessionals in various Right of Way projects in Texas and around the USA. These positions may be located at our HQ in Mineral Wells, Texas or in field assignments at various locations.

Document Specialist can be assigned to one or more projects. The Document Specialist must have an understanding of right-of-way projects, timelines, and project requirements.

You MUST have 1+ years experience in Right of Way Acquisition or the Oil & Gas industries.

Responsibilities

• Reports to the Project Manager who is responsible for the project/assignment.
  
• Manage the process of daily requests with attention to time-sensitive information, and deadlines.
  
• Review and analyze title information and documents, LTC, and title opinions. Enter and maintain ownership information and documents in various database systems.
  
• Review and comprehend right-of-way/easement documents, and maintain records and documents in various database systems.
  
• Prepare easement documents as requested using approved templates and wording, in compliance with project instructions, confirming that all provisions are approved for use by the client or Project Manager and provisions are within the scope of the project.
  
• Scan documents as received, upload them into the document management system and enter data into appropriate database system(s) with attention to how documents may affect the project.
  
• Prepare various letters for mailout, including Introductory Letters, Survey Notification, Survey Permission, Environmental Survey Notification, and others.
  
• QA/QC documents created by another Document Specialist.
  
• Process option and easement packages and necessary reports under the direction and guidance of the Supervisor for funding requests and/or transfer of final documents. Confirm that all requests follow the project instructions set out for the project.
  
• Maintain title records, easement records, documents, forms, and multiple databases through data entry, manual filing, building files, and other applications. Keep all files organized and updated.
  
• Verify payment calculations.
  
• Assist Project Manager with special projects as needed.
  
• Produce various reports for the Project Manager as requested.
  
• Coordinate mapping of all tracts with GIS and updating of the status of tracts. Must be familiar with the KMZ and CAD sites, and ability to utilize line lists efficiently.
  
• Submit documents for recording to county recorder or clerk offices as dictated by project instructions and/or Project Manager.
  
• Securely maintain all original documents and project data.
  
• Assist other business units or departments with special projects as requested.
  
• Other duties as assigned.
  

Requirements

MUST have 1+ years of verifiable experience in Right of Way or the Oil & Gas industries.

• Ability to work independently and QA/QC others work with accuracy.
  
• Ability to plan and organize workload, adjust to changing priorities, and work well under pressure without supervision.
  
• Possess strong communication skills, attention to detail, and strong analytical skills.
  
• Proficient with Microsoft Office Suite of Applications (i.e. Word and Excel).
  
• Ability to work autonomously and with a team.
  
• Possess close attention to details, and present good planning, organization, and time management skills.
  
• Ability to work in a team environment and willingness to assume additional or new responsibilities readily.
  
• Ability to maintain regular attendance as per work schedule agreed with the manager (may require working an adjusted work schedule based on project assigned and work overtime if warranted).
  
• Ability to comply with applicable laws and regulations and Company policies and procedures.
  
• Work Environment and Physical Demands
  

Must be able to work in a corporate office or in a hybrid environment of working remotely, on location or at our HQ.

Is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms, and talk or hear.

Lonestar Land Services provides competitive day rates and insurance.

We also offer the following benefits after noted waiting periods: