Document Specialist in Houston, Texas

Gray Hawk Land Solutions; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Job summary

Gray Hawk Land Solutions seeks a detail-oriented Document Specialist to join our in-office team in downtown Houston, TX. The role requires a thorough understanding of ROW projects, strong organization, and the ability to manage multiple tasks with minimal supervision.

You will handle easements, land documents, and metadata, while maintaining accurate records and supporting project teams. Candidates should have at least five years of ROW documentation experience, be proficient in MS Office, and

Qualifications

• Must be highly organized with strong time management and attention to detail.
• Must understand all phases of a right-of-way project and maintain accurate project status information.
• Proficient in MS Office (Excel/Word) and capable of data entry and metadata management.

Responsibilities

• Prepare and process ROW acquisition easement documents.
• Maintain hard files (easements, deeds, ownership documents).
• Create system line lists and track documents.
• Conduct in-house ROW and title searches as requested.
• Scan documents into client systems and add metadata.
• Proofread documents to ensure accuracy and completeness.
• Provide broad administrative support to users and work well in a team.

Skills

Time management

Attention to detail

Communication

Teamwork

Administrative support

Tools

MS Excel

MS Word

ESRI GIS software

Job description

Gray Hawk Land Solutions is currently hiring for the position of a Document Specialist to work in Houston, Texas in office role. The individual we are looking for must have a complete understanding of all phases of a right-of-way project, be a self-starter, and able to perform the below tasks with little or no supervision. This position would be in office, in downtown Houston.

Responsibilities & Qualifications:

• Must be highly organized and have good time management skills, must have a complete understanding of all phases of a right-of-way project from line list development to construction, and is expected to maintain accurate and current information on the overall status of the project
• Must have working knowledge and experience with all necessary right-of-way documents such as, but not limited to, land acquisition easements including courthouse recording requirements, temporary workspace documents, damages and compensation documents, excel spreadsheet tracking sheets etc.
• Maintain hard files, including easements, lease documents, real estate deeds, and various other documents relating to ownership and rights
• Create system line lists as requested
• Conduct in-house ROW and title searches as requested
• Scan documents into client system(s) of record
• Add specific metadata to documents in client system(s) of record
• Must have a proven history of reviewing and understanding land acquisition agreements
• Must be fluent in Microsoft Office software, including MS Excel and MS Word, and have an excellent understanding of database entry
• Must have the ability to learn new systems quickly
• Experience with geoAMPS or Pandell Projects and ESRI GIS software is preferred
• Understands general access reporting functions and the uses of formula/equation statements to optimize reports and reporting functions
• Must be able to multi-task and work efficiently during high-peak times
• Must be highly organized with the ability to prioritize work based on project timelines and ensure that timelines are not jeopardized
• Must have the ability to proof-read and have a keen eye for details to ensure the accuracy and completeness of reports and data
• Be proficient at typing and use a calculator, copier, postage machine, and other large and small equipment common to a project
• Excellent written and verbal communication skills
• Experience providing administrative support to a wide variety of users
• Represents self with professionalism. Can relate to people from various backgrounds and work well with others
• Able to work well in a team environment or an individual role

Education/Experience:

Minimum of Five (5) years of preparing and processing ROW acquisition easement documents on ROW projects.

Pay Range:

This position offers a 6 day per week pay rate and full health, vision & dental benefits.