Land Development Project Coordinator: Budgets & Schedules

Clayton Homes (New); Oakwood (OH); On-site; USD 34,440 - 41,328; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K plan

Life Insurance

Disability insurance

EAP

Home purchase discount

Job summary

Clayton Homes (New) is seeking an organized and detail‑oriented office coordinator to support land development projects. You will assemble, distribute and file contract packages, maintain budgets and schedules, and coordinate with finance, AP and trade partners to ensure timely processing of documents.

The role requires attention to detail, strong communication skills and the ability to manage multiple tasks under pressure. Proficiency with Office, DocuSign and contracting software is preferred.

Qualifications

• High school diploma minimum; some college preferred; college degree desired.
• Adept at assembling, circulating and filing complete contract packages including all internal policies.
• Strong Budget and Schedule Management.
• Detail oriented with strong written and verbal communication.
• Initiative, proactive and able to work independently within deadlines.

Responsibilities

• Coordinate, prepare and assemble project reports and schedules as required.
• Coordinate, estimate and budget for Property Taxes/Assessments as required.
• Obtain, track and cause exoneration of bonds as required.
• Update corporate bond report for each community monthly.
• Coordinate and prepare contract packages and corresponding budget revision worksheets for all required signatures.
• Enter contracts, change orders and approved budget revision worksheets into appropriate accounting systems.
• Update and send billing grids to all Trade Partners every month for each project.
• Process payments by obtaining all required backup, signatures and lien releases prior to submitting to Accounts Payable (AP).
• Coordinate with financial analysts, research and respond to AP questions promptly as necessary.
• Coordinate maintenance of budgets and budget reporting as required.
• Obtain utility refunds in a timely manner or per forecasted cashflows, code them appropriately and forward them to AP for deposit.
• If utility company refunds are granted, reconcile utility refund reports and coordinate with financial analysts as required.
• Receive, stamp and distribute mail to appropriate parties.
• Provide general support for the project team as needed with various day‑to‑day tasks.

Skills

Budget management

Schedule management

Administrative coordination

Communication

Attention to detail

Education

High school diploma

Some college preferred

Tools

JD Edwards

Kova

Vena

DocuSign

Microsoft Office

Job description

Clayton Homes (New) is seeking an organized and detail‑oriented office coordinator to support land development projects. You will assemble, distribute and file contract packages, maintain budgets and schedules, and coordinate with finance, AP and trade partners to ensure timely processing of documents.

The role requires attention to detail, strong communication skills and the ability to manage multiple tasks under pressure. Proficiency with Office, DocuSign and contracting software is preferred.