Laboratory Administrative Assistant II

EMSL ANALYTICAL INC; South Pasadena (CA); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

401(k)

Voluntary benefits

Paid time off

Holiday pay and FSA

Job summary

EMSL Analytical, Inc. in South Pasadena, CA is seeking a Laboratory Administrative Assistant II to support the laboratory manager and analysts. The role is full-time in South Pasadena with a salary range of $24–$27 per hour.

Responsibilities include processing chain of custody in LIMS, reviewing paperwork, maintaining sample integrity, handling shipping/receiving, and generating client reports. Candidates should have at least 5 years of administrative experience and strong MS Office skills.

Qualifications

• High School degree or equivalent.
• Minimum 5 years of administrative experience in an office setting.
• Authorization to work in the United States indefinitely and without restriction or sponsorship.
• Proficient in MS Office.
• Excellent communication skills with clientele.
• Ability to work in a high-volume environment.
• Ability to stand and sit for various lengths of time.
• Ability to lift up to 25 lbs.
• Effective time management, organizational skills, and ability to multi-task and prioritize with minimal assistance.

Responsibilities

• Receive environmental samples and enter Chain of Custody into LIMS system.
• Review paperwork for all incoming samples to ensure completeness and correctness.
• Ensure sample integrity through quality control.
• Coordinate and perform sample-related activities, including shipping and receiving, processing and administration.
• Generate reports, invoices, and enter data produced by analysts into the computer system for the production of the final, client ready report.
• Ensure the final report is prepared and results are reported to the client in a timely manner.
• Assist with internal and external client questions via phone, e-mail, and in person.
• Act as a liaison between clients and laboratory staff.
• Other responsibilities as deemed necessary by the manager.

Skills

MS Office

Communication skills

High-volume environment

Time management

Multi-tasking

Education

High School degree or equivalent

Tools

LIMS

Job description

EMSL is seeking a Laboratory Administrative Assistant II in South Pasadena, CA. This is an administrative support position for the laboratory manager and the analysts. Location: South Pasadena, CA 91030. Position Type: Full Time. Salary Range: $24.00 - $27.00 per hour.

Essential Duties and Responsibilities

• Receive environmental samples and enter Chain of Custody into LIMS system
• Review paperwork for all incoming samples to ensure completeness and correctness
• Ensure sample integrity through quality control
• Transfer samples based on priority to appropriate custody locations
• Answer high volume phone calls and assist with client calls and inquiries
• Perform clerical duties such as filing, faxing, assisting clients, scanning, mailing, etc. as needed
• Coordinate and perform sample-related activities, including shipping and receiving, processing and administration
• Generate reports, invoices, and enter data produced by analysts into the computer system for the production of the final, client ready report
• Ensure the final report is prepared and results are reported to the client in a timely manner
• Assist with internal and external client questions via phone, e-mail, and in person
• Act as a liaison between clients and laboratory staff
• Other responsibilities as deemed necessary by the manager

Qualifications

• High School degree or equivalent
• Minimum 5 years of administrative experience in office setting
• Authorization to work in the United States indefinitely and without restriction or sponsorship
• Proficient in MS Office
• Excellent communication skills with the ability to interact professionally with clientele
• Ability to work in a high volume environment
• Ability to stand and sit for various lengths of time
• Ability to lift up to 25 lbs.
• Effective time management, organizational skills, and ability to multi-task and prioritize with minimal assistance

Shift

Full-time, Monday to Friday 8:30 a.m. to 5:00 p.m. Candidates currently living within a commutable distance of South Pasadena, CA are encouraged to apply.

Benefits

EMSL offers full time benefits: medical, dental, 401(k), voluntary benefits, paid time off, holiday pay and FSA.

To find out more about EMSL Analytical, Inc. please visit our website at: www.emsl.com

EOE including Veterans and Disabled