Laboratory Administrative Assistant

EMSL ANALYTICAL INC; South Pasadena (CA); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k)

Voluntary benefits

Paid time off

Holiday pay

FSA

Job summary

EMSL ANALYTICAL INC in South Pasadena, CA, is hiring a Laboratory Administrative Assistant to support the laboratory manager and analysts. Responsibilities include shipping/receiving, logging samples, and entering data into the LIMS.

The role requires a high school diploma, US work authorization, and strong MS Office skills. Candidates should be able to multitask in a high-volume environment and communicate effectively with clients and staff.

Qualifications

• High School diploma or GED required.
• Authorization to work in the United States without sponsorship.
• Experience in administration, data entry and customer service.
• Proficient in MS Office.
• Excellent communication with clients and staff.
• Ability to multitask in a high-volume environment.

Responsibilities

• Receive environmental samples and enter Chain of Custody into the LIMS system.
• Review paperwork for all incoming samples to ensure completeness.
• Quality control of samples to ensure integrity.
• Transfer samples based on priority to custody locations.
• Coordinate and perform sample-related activities including shipping and receiving.
• Generate reports and invoices; input analyst data for client reports.
• Ensure final reports are prepared and client results reported timely.
• Assist with client questions via phone, email, and in person.
• Act as liaison between clients and laboratory staff.
• Other duties as assigned by the manager.

Skills

MS Office

Customer service

Data entry

Communication

Education

High School diploma or GED

Tools

LIMS experience

Job description

EMSL is seeking a Laboratory Administrative Assistant in South Pasadena, CA. This is an administrative support position for the laboratory manager and the analysts. It will oversee the shipping, receiving, distributing, and logging in of samples.

Essential Duties and Responsibilities

• Receive environmental samples and enter Chain of Custody into LIMS system
• Review paperwork for all incoming samples to ensure completeness and correctness
• Quality control of samples to ensure sample integrity
• Transfer samples based on priority to appropriate custody locations
• Coordinate and perform sample-related activities, including shipping and receiving, processing and administration
• Generate reports, invoices, and enter data produced by analysts into the computer system for the production of the final, client-ready report
• Ensure the final report is prepared and that the results are reported to the client in a timely manner
• Assist with internal and external client questions via phone, e-mail, and in person
• Act as a liaison between clients and laboratory staff
• Other responsibilities as deemed necessary by the manager

Qualifications

• High School diploma or GED equivalent
• Authorization to work in the United States indefinitely and without restriction or sponsorship
• Experience in administration, data entry, and customer service
• Proficient in MS Office
• Excellent communication skills with the ability to interact professionally with clientele
• Ability to work in a high volume environment
• Ability to stand and sit for various lengths of time
• Ability to lift up to 25 lbs
• Effective time management, organizational skills, and ability to multi-task and prioritize with minimal assistance

Available Shift: Position is full-time, Monday to Friday 9:30 a.m. to 6:00 p.m.; Saturday rotational schedule. Candidates currently living within a commutable distance of South Pasadena, CA are encouraged to apply.

EMSL offers full time benefits: medical, dental, 401(k), voluntary benefits, paid time off, holiday pay and FSA. The pay rate for this position is $20.00 per hour.

EOE including Veterans and Disabled