Lab Administrative Coordinator – Psychiatry Research

Mount Sinai; United States; On-site; USD 40,000 - 52,000; Full time

Job summary

Mount Sinai is seeking an Administrative Assistant to provide administrative support for one or more individuals, a department or division. The role assists with routine personnel, budget and operational details and may help process payroll and PTO for the department.

Responsibilities include planning meetings, drafting materials, managing correspondence, handling travel arrangements and expense reports, screening mail and calls, and maintaining files.

Qualifications

• Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).
• 2-3 years administrative or medical office experience required

Responsibilities

• Assist supervisor with routine personnel, budget and operational details.
• Prepare and monitor expenses for variance reporting.
• Plan and coordinate meetings, forums and conferences.
• Draft, edit and format materials such as flyers, leaflets and letters.
• Prepare minutes, agendas, correspondence and reports; transcribe dictation as needed.
• Process purchase orders, change orders, check requests and petty cash vouchers; handle reimbursements.
• Arrange travel and accommodations; prepare travel reimbursements and expense reports.
• Screen and prioritize incoming mail; respond or distribute as needed.
• Screen telephone calls and respond to routine inquiries.
• May maintain files and correspondence with other PIs.
• May assist in processing payroll and PTO in the department.
• Perform other related duties.

Skills

Organizational skills

Communication

Team coordination

Education

Associate degree in secretarial science or related field

HS/GED + 2 years related experience

Job description

Mount Sinai is seeking an Administrative Assistant to provide administrative support for one or more individuals, a department or division. The role assists with routine personnel, budget and operational details and may help process payroll and PTO for the department.

Responsibilities include planning meetings, drafting materials, managing correspondence, handling travel arrangements and expense reports, screening mail and calls, and maintaining files.