Medical Office Administrative Assistant I

Mount Sinai; New York (NY); On-site; USD 30,000 - 48,000; Full time

Job summary

Mount Sinai is seeking an Administrative Assistant I to provide comprehensive administrative support to two colorectal faculty. The role includes practice phone coverage, scheduling, and light payroll/PTO tasks as needed.

Responsibilities include coordinating meetings, preparing materials, processing purchases, travel reimbursements, and maintaining staff records. This position requires strong organizational skills and effective communication within a busy clinical department.

Qualifications

• Associates Degree in Secretarial Science or related field required or HS/GED plus two years of related experience (Bachelors Degree preferred).
• 2-3 years administrative or medical office experience required

Responsibilities

• Serves as intermediary between supervisor and staff by transmitting requests and messages.
• Assists with budget preparation and monitors expenses for variance reporting.
• Assists in planning and coordination of meetings, forums and conferences.
• Drafts, edits and formats materials such as flyers, leaflets and letters.
• Prepares minutes, agendas, correspondence and reports; transcribes dictation as needed.
• Prepares and follows up on purchase orders, change orders, and petty cash vouchers; processes tuition reimbursements.
• Makes travel arrangements and prepares travel reimbursements.
• Screens and prioritizes incoming mail and responds or distributes as needed.
• Screens telephone calls and refers inquiries to the appropriate person.
• May screen and schedule patient appointments and keep patient billing records.
• May maintain employee and/or patient files; assist in payroll processing and PTO systems.
• Tracks staff licensure expiration dates to prevent suspensions.
• Performs other related duties.

Skills

Administrative support

Budgeting

Meeting coordination

Travel arrangements

Phone screening

Payroll processing

Education

Associates Degree in Secretarial Science or related field

HS/GED + 2 years related experience

Job description

Mount Sinai is seeking an Administrative Assistant I to provide comprehensive administrative support to two colorectal faculty. The role includes practice phone coverage, scheduling, and light payroll/PTO tasks as needed.

Responsibilities include coordinating meetings, preparing materials, processing purchases, travel reimbursements, and maintaining staff records. This position requires strong organizational skills and effective communication within a busy clinical department.