Administrative Assistant I-Psychiatry The Roussos Lab

Mount Sinai Medical Center; New York (NY); On-site; USD 30,307 - 47,555; Full time

Job summary

Mount Sinai Medical Center is hiring an Administrative Assistant in New York, NY. The role involves providing administrative support, managing budget records, coordinating meetings, and processing reimbursements. Candidates should have an Associates Degree or related experience and 2-3 years in a medical office. The compensation ranges from $22 to $34.52 hourly depending on experience and education. Join a dedicated team in a dynamic health environment with a commitment to equal opportunity.

Qualifications

• Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).
• 2-3 years administrative or medical office experience required.

Responsibilities

• Serves as an intermediary between supervisor and other departmental staff.
• Assists with budget preparation and monitors records of expenses.
• Plans and coordinates meetings and office activities.
• Drafts, edits and formats materials such as flyers and letters.
• Prepares and follows up on purchase orders and reimbursement forms.
• Screens and prioritizes incoming mail.
• Screens telephone calls and answers inquiries.
• May assist in processing payroll and maintaining PTO system.

Job description

Description

The Administrative Assistant provides administrative support services for one or more individuals, a department or a division. Assists supervisor in routine personnel, budget and other operational details. Typically reports to a manager, director or division head. Admin support is listed in the U24 grant.

Responsibilities

• Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions
• Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting
• Assists in the planning and logistical coordination of meetings and office activities, forums and conferences
• May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters
• May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed
• Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff
• Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports
• Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s)
• Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response
• May maintain files and correspondence with other PIs
• May assist in processing payroll and/or maintaining the PTO system for the department
• Performs other related duties

Qualifications

• Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).
• 2-3 years administrative or medical office experience required

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $22 - $34.5206 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.