Research Program Administrative Specialist

Mount Sinai Morningside; New York (NY); On-site; USD 63,039,000 - 99,014,000; Full time

Job summary

Mount Sinai Health System is seeking an Administrative Assistant to provide high-level administrative and operational support to its Research Program in the Division of General Internal Medicine. The role involves calendar management, scheduling, event coordination, and ensuring efficient office operations in a fast-paced academic environment.

The ideal candidate has 2–3 years of administrative or medical office experience, excellent communication skills, and proficiency with Microsoft Office.

Qualifications

• Associates Degree in Secretarial Science or related field, or HS/GED with two years of related experience.
• 2-3 years administrative or medical office experience required.
• Bachelor's degree preferred.

Responsibilities

• Provide administrative support, including calendar management, scheduling, and correspondence.
• Coordinate large meetings and events, including room setup, catering, and audio/visual needs.
• Process travel requests and reimbursements.
• Support research space and facilities coordination.
• Oversee office operations, including ordering and maintaining office supplies and vendor coordination.
• Track and manage office and research equipment, including inventory and maintenance.
• Handle incoming and outgoing mail, shipping, and courier services.
• Support onboarding of new staff and assist with general program coordination.
• Maintain compliance documentation, including certificate tracking and renewal of software licenses and subscriptions.

Skills

Calendar management

Scheduling

Verbal & written communication

Microsoft Office

Independent/work with teams

Education

Associates Degree in Secretarial Science or related field

HS/GED + 2 years related experience

Bachelor's degree preferred

Tools

Microsoft Office

AV setup basics

Job description

Mount Sinai Health System is seeking an Administrative Assistant to provide high-level administrative and operational support to its Research Program in the Division of General Internal Medicine. The role involves calendar management, scheduling, event coordination, and ensuring efficient office operations in a fast-paced academic environment.

The ideal candidate has 2–3 years of administrative or medical office experience, excellent communication skills, and proficiency with Microsoft Office.