Lab Administrative Coordinator

Global Solutions Network Inc; Baltimore (MD); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Paid Time Off and Paid Holidays

401K

Flexible Spending Accounts (Healthcare

Dependent Care)

Pretax Parking & Transportation Plan

Short-Term & Long-Term Disability Ins.

Life & AD&D Insurance

Employee Discount Program

Employee Assistance Program

Travel Assistance Program

Job summary

Global Solutions Network, a federal government contracting firm, seeks a full-time administrative professional in Baltimore to support NIH project operations. The role covers office coordination, travel, procurement, and records management for laboratory staff.

Responsibilities include handling calls and visitors, prioritizing tasks, and supporting staff with a range of administrative duties. Proficiency in Microsoft Office is expected.

Qualifications

• Proven ability to support administrative and clerical tasks in a lab setting.
• Experience coordinating travel for staff and events is a plus.
• Strong familiarity with Microsoft Word and Excel.

Responsibilities

• Answer phone calls and receive visitors to the lab.
• Establish priorities for completing office duties to meet time constraints.
• Serve as point of contact and support on a wide range of administrative tasks for all lab staff.
• Identify issues impacting administrative functions and work with stakeholders to resolve them.
• Arrange and manage domestic, foreign, sponsored, and local travel for staff and seminars/conferences.
• Use telephones, voicemail, and email; type memos and correspondence; maintain files, equipment and supplies.
• Prepare and submit purchase requests for supplies and services.
• Assist in preparing personnel packages (e.g. Fellows, NIA IRP Summer Program).
• Assist in setting up seminars and related duties for invited speakers (travel/honorarium).
• Assist in Records Management duties.

Skills

Administrative support

Lab coordination

Travel planning

Tools

Microsoft Office

Job description

Global Solutions Network, a federal government contracting firm, seeks a full-time administrative professional in Baltimore to support NIH project operations. The role covers office coordination, travel, procurement, and records management for laboratory staff.

Responsibilities include handling calls and visitors, prioritizing tasks, and supporting staff with a range of administrative duties. Proficiency in Microsoft Office is expected.