Administrative Assistant - NIH

Global Solutions Network Inc; Baltimore (MD); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Paid Time Off and Paid Holidays

401K

Flexible Spending Accounts (Healthcare

Dependent Care)

Pretax Parking & Transportation Plan

Short-Term & Long-Term Disability Ins.

Life & AD&D Insurance

Employee Discount Program

Employee Assistance Program

Travel Assistance Program

Job summary

Global Solutions Network, a federal government contracting firm, seeks a full-time administrative professional in Baltimore to support NIH project operations. The role covers office coordination, travel, procurement, and records management for laboratory staff.

Responsibilities include handling calls and visitors, prioritizing tasks, and supporting staff with a range of administrative duties. Proficiency in Microsoft Office is expected.

Qualifications

• Proven ability to support administrative and clerical tasks in a lab setting.
• Experience coordinating travel for staff and events is a plus.
• Strong familiarity with Microsoft Word and Excel.

Responsibilities

• Answer phone calls and receive visitors to the lab.
• Establish priorities for completing office duties to meet time constraints.
• Serve as point of contact and support on a wide range of administrative tasks for all lab staff.
• Identify issues impacting administrative functions and work with stakeholders to resolve them.
• Arrange and manage domestic, foreign, sponsored, and local travel for staff and seminars/conferences.
• Use telephones, voicemail, and email; type memos and correspondence; maintain files, equipment and supplies.
• Prepare and submit purchase requests for supplies and services.
• Assist in preparing personnel packages (e.g. Fellows, NIA IRP Summer Program).
• Assist in setting up seminars and related duties for invited speakers (travel/honorarium).
• Assist in Records Management duties.

Skills

Administrative support

Lab coordination

Travel planning

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Baltimore, Baltimore, MD, US

Global Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting GSN's customer at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.

Conduct the administrative activities and/or functions necessary for the efficient and effective operation and productivity of the laboratories.

• Answer phone calls and receive visitors to the lab.
• Establish priorities for completing his/her office duties to meet time constraints.
• Serve as point of contact and support on a wide range of administrative tasks and as a resource on administrative and procedural matters relative to all lab staff.
• Identify issues or problems of a procedure or factual nature impacting administrative functions and work with relevant stakeholders to consider and resolve these issues.
• Arrange and manage domestic, foreign, sponsored, and local travel for staff including managing the labs' seminars, conferences, and professional meetings, which may involve making travel arrangements for the staff and visitors (i.e. lodging, transportation and site management).
• Use a variety of communication tools (telephones, voice mail and email), type memos, correspondence, type/edit manuscripts, etc., collect and distribute internal and external mail, and maintain office files, equipment, and supplies.
• Prepare and submit purchase requests for supplies and services.
• Assist in preparing/facilitating personnel packages, including but not limited to packages for Fellows and NIA IRP Summer Program packages.
• Assist in setting-up seminars, including scheduling, preparing agenda, reserving conference room, and related duties for invited speakers/visiting professionals (including travel arrangements and honorarium fees).
• Assist in Records Management duties.

Contractor should be knowledgeable in the operation of office equipment (computers, copiers, fax machines, labelers, etc.) to scan, file and/or store both electronic and paper documents for future reference. In addition, he/she should be proficient in Microsoft applications (Word, Excel, etc.).

• Paid Time Off and Paid Holidays
• 401K
• Flexible Spending Accounts (Healthcare & Dependent Care)
• Pretax Parking & Transportation Plan
• Short-Term & Long-Term Disability Insurance
• Life & AD&D Insurance
• Employee Discount Program
• Employee Assistance Program
• Travel Assistance Program

Global Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.