Administrative Assistant - NIH

Global Solutions Network, Inc.; Baltimore (MD); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Paid Time Off and Paid Holidays

401K

Flexible Spending Accounts (Healthcare

Dependent Care

Pretax Parking & Transportation Plan

Short-Term & Long-Term Disability Ins

Life & AD&D Insurance

Employee Discount Program

Employee Assistance Program

Travel Assistance Program

Job summary

Global Solutions Network, Inc. seeks a full-time administrative professional to support NIH lab operations in Baltimore, MD. You will handle office duties, coordinate meetings, travel, and records, ensuring smooth laboratory administration.

You will answer calls, manage mail and supplies, set priorities, and serve as a resource on administrative procedures for lab staff, contributing to efficient productivity and project support on site.

Qualifications

• Strong organizational and multitasking abilities.
• Good written and verbal communication.
• Ability to manage office procedures and records.

Responsibilities

• Answer phone calls and receive visitors to the lab.
• Establish priorities for completing office duties to meet time constraints.
• Serve as point of contact and support on administrative tasks and as a resource on administrative and procedural matters relative to all lab staff.
• Identify issues or problems of a procedure or factual nature impacting administrative functions and work with relevant stakeholders to consider and resolve these issues.
• Arrange and manage domestic, foreign, sponsored, and local travel for staff including managing the labs' seminars, conferences, and professional meetings, which may involve making travel arrangements for the staff and visitors (i.e. lodging, transportation and site management).
• Use a variety of communication tools (telephones, voice mail and email), type memos, correspondence, type/edit manuscripts, etc., collect and distribute internal and external mail, and maintain office files, equipment, and supplies.
• Prepare and submit purchase requests for supplies and services.
• Assist in preparing/facilitating personnel packages, including but not limited to packages for Fellows and NIA IRP Summer Program packages.
• Assist in setting-up seminars, including scheduling, preparing agenda, reserving conference room, and related duties for invited speakers/visiting professionals (including travel arrangements and honorarium fees).
• Assist in Records Management duties.
• Contractor should be knowledgeable in the operation of office equipment (computers, copiers, fax machines, labelers, etc.) to scan, file and/or store both electronic and paper documents for future reference. In addition, he/she should be proficient in Microsoft applications (Word, Excel, etc.).

Skills

Communication

Microsoft Word

Microsoft Excel

Tools

Microsoft Word

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Baltimore, Baltimore, MD, US

Global Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting GSN's customer at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.

Conduct the administrative activities and/or functions necessary for the efficient and effective operation and productivity of the laboratories.

· Answer phone calls and receive visitors to the lab.

· Establish priorities for completing his/her office duties to meet time constraints.

· Serve as point of contact and support on a wide range of administrative tasks and as a resource on administrative and procedural matters relative to all lab staff.

· Identify issues or problems of a procedure or factual nature impacting administrative functions and work with relevant stakeholders to consider and resolve these issues.

· Arrange and manage domestic, foreign, sponsored, and local travel for staff including managing the labs' seminars, conferences, and professional meetings, which may involve making travel arrangements for the staff and visitors (i.e. lodging, transportation and site management).

· Use a variety of communication tools (telephones, voice mail and email), type memos, correspondence, type/edit manuscripts, etc., collect and distribute internal and external mail, and maintain office files, equipment, and supplies.

· Prepare and submit purchase requests for supplies and services.

· Assist in preparing/facilitating personnel packages, including but not limited to packages for Fellows and NIA IRP Summer Program packages.

· Assist in setting-up seminars, including scheduling, preparing agenda, reserving

conference room, and related duties for invited speakers/visiting professionals (including travel arrangements and honorarium fees).

· Assist in Records Management duties.

Contractor should be knowledgeable in the operation of office equipment (computers, copiers, fax machines, labelers, etc.) to scan, file and/or store both electronic and paper documents for future reference. In addition, he/she should be proficient in Microsoft applications (Word, Excel, etc.).

• Paid Time Off and Paid Holidays
• 401K
• Flexible Spending Accounts (Healthcare & Dependent Care)
• Pretax Parking & Transportation Plan
• Short-Term & Long-Term Disability Insurance
• Life & AD&D Insurance
• Employee Discount Program
• Employee Assistance Program
• Travel Assistance Program

Global Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.