LA Live Event Production Coordinator – Hybrid

Music Center Inc; Los Angeles (CA); Hybrid; USD 32,000 - 39,000; Full time

Job summary

The Music Center in Los Angeles is seeking a Production Coordinator to provide administrative, logistical, and production support for live events and programming within TMC Arts. You will collaborate with programming and producing teams to ensure smooth coordination across performances, festivals, and educational programs.

The ideal candidate is highly organized, detail-oriented, and able to balance administrative duties with hands-on production support in a fast-paced setting.

Qualifications

• Bachelor’s degree in performing arts or related field, or equivalent combination of education and professional experience.
• Minimum 2 years of experience in live production, technical production, performing arts, or a related field.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Experience using CRM platforms, databases, or similar information management systems.
• Ability to work evenings, weekends, and holidays based on production/schedule.
• Ability to lift up to 40 pounds and stand or walk for extended periods.
• Experience with Vectorworks or similar drafting/event-layout software.

Responsibilities

• Coordinate PA requests from internal departments and staffing; maintain division-wide staffing calendars.
• Support PA staffing during events by monitoring coverage and coordinating assignments.
• Enter, maintain, retrieve, and manage information in CRM platforms and generate basic reports.
• Coordinate cross-divisional meetings and schedule program, logistics, and production meetings.
• Prepare and distribute meeting invitations, agendas, and materials; document discussions and actions.
• Process production invoices by reviewing/coding submissions and tracking documentation; follow up on approvals.
• Assist with production planning by preparing scaled event drawings in Vectorworks and reviewing run-of-show documents.
• Coordinate production orders and logistics, including equipment, hospitality, parking, and resources.
• Track local production crew hours, prepare payroll documentation, and assist with new-hire paperwork.
• Prepare IATSE new-hire paperwork and ensure onboarding and employment verification.

Skills

MS Office

CRM platforms

Vectorworks

Physical stamina

Event coordination

Communication skills

Education

Bachelor’s degree in performing arts or related field

Tools

Vectorworks

Job description

The Music Center in Los Angeles is seeking a Production Coordinator to provide administrative, logistical, and production support for live events and programming within TMC Arts. You will collaborate with programming and producing teams to ensure smooth coordination across performances, festivals, and educational programs.

The ideal candidate is highly organized, detail-oriented, and able to balance administrative duties with hands-on production support in a fast-paced setting.