Arts Producing & Contracts Administrator

Music Center Inc; Los Angeles (CA); Hybrid; USD 62,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off

401(k) with employer contributions

Flexible spending accounts

Job summary

The Music Center in Los Angeles, CA seeks a Producing Administrator for TMC Arts to manage cross-division contracts and support program operations.

Reporting to the Business Manager, you will draft agreements, track requirements, coordinate with Program Managers, process payments, and assist with HR/payroll and I-9 duties; occasional evenings and weekends required; hybrid work with onsite events.

Qualifications

• > Minimum 3-5 years related experience and/or training; or equivalent combination of education and experience.
• > Knowledge of arts programming and producing practices with the ability to apply these to project management, artist engagement, and implementation.
• > Demonstrated experience with performing arts institutions and administrative practices, program management, artist/services, contract management, contract negotiation, and institutional finance procedures.
• > Strong project tracking and organizational skills, with the ability to manage multiple projects concurrently, anticipate obstacles, and implement corrective actions proactively.
• > Proficiency in technology and technology-based communications, as well as full proficiency in computer use: Word, Excel, PowerPoint, and Outlook, is required. Basic knowledge of Adobe Acrobat for document editing is beneficial.
• > Must have a reliable source of transportation;
• > Must be able to work occasional evenings and weekends, including holidays;
• > Other duties as assigned.

Responsibilities

• Utilize the established TMC contract language and procedures for legal approvals; draft and execute templatized agreements across the division. Departments served will be Spotlight, Gloria Molina Grand Park, Civic Strategies & Partnerships, Digital Innovation Initiative, TMC Arts Admin (including Learning & evaluation), Arts Learning and Producing.
• Develop and maintain a comprehensive understanding of organization-specific contractual requirements, including tax obligations, insurance requirements, county-specific terms and conditions, and other business-mandated provisions.
• Support the Business Manager with negotiation and creation of complex agreements.
• Support the Business Manager with drafting and executing simple performance union agreements and HR/payroll paperwork needed to support those contracts.
• Partner with TMC Arts Program Managers and internal departments to ensure contractual terms align with the project scope, operational needs, and organizational requirements.
• Create, code, process, and track payment requests for contracts administered.
• Submit Tulip Insurance requests.
• Collect, track, and manage COIs and accompanying waivers
• Communicate anticipated new hires in a timely fashion to Payroll.
• Properly submit new hire packets to Payroll
• Communicate anticipated new hires in a timely fashion to HR.
• Properly complete and submit I9 paperwork for applicable new hires.
• Work evenings, weekends, and holidays as needed
• Other duties as assigned.

Skills

Project management

Contract management

Artist engagement

Program management

Microsoft Office

Adobe Acrobat

Tools

Word

Excel

PowerPoint

Outlook

Adobe Acrobat

Job description

The Music Center in Los Angeles, CA seeks a Producing Administrator for TMC Arts to manage cross-division contracts and support program operations.

Reporting to the Business Manager, you will draft agreements, track requirements, coordinate with Program Managers, process payments, and assist with HR/payroll and I-9 duties; occasional evenings and weekends required; hybrid work with onsite events.