LA-Based Development Studio Admin & Scheduling Pro

BBC Group and Public Services; Los Angeles, Northern (CA, KY); Hybrid; USD 60,000 - 70,000; Full time

Job summary

BBC Group and Public Services is seeking an energetic administrative assistant based in Los Angeles to support two senior Production executives. You will manage calls, schedule across time zones, log pitches, and prepare agendas and project decks. You will also coordinate travel, expenses, supplies, and internal meetings while staying on top of executives' tasks.

The role requires 1–3 years in admin, strong Microsoft Office skills, and a passion for creativity in content creation.

Qualifications

• 1–3 years of general office or administrative experience, ideally in TV or studio setting.
• Proficiency in Microsoft Office (Outlook, Excel, Word) and deck-building tools.
• Excellent multitasking and organizational skills.

Responsibilities

• Manage incoming calls, route messages and maintain phone logs.
• Coordinate heavy scheduling and meetings across multiple time zones for executives.
• Track pitches, update development reports, create meeting agendas and decks.
• Handle travel itineraries, process expenses, order supplies, and coordinate meetings.
• Monitor executives' tasks and follow up on to-dos.
• Learn external buyers, clients and partners; build relationships.

Skills

Microsoft Office proficiency

Multi-tasking

Communication skills

Creativity & content creation

Tools

Canva

Job description

BBC Group and Public Services is seeking an energetic administrative assistant based in Los Angeles to support two senior Production executives. You will manage calls, schedule across time zones, log pitches, and prepare agendas and project decks. You will also coordinate travel, expenses, supplies, and internal meetings while staying on top of executives' tasks.

The role requires 1–3 years in admin, strong Microsoft Office skills, and a passion for creativity in content creation.