Entertainment Executive Assistant: Proactive Scheduler

Artists First; Los Angeles (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Artists First is seeking an experienced entertainment Assistant in Los Angeles. The role requires proactive, detail-oriented multitasking with excellent communication.

You will support partners, managers, and producers with scheduling, travel planning, submissions, and record-keeping, while coordinating with agents, publicists, attorneys, and productions on behalf of clients. Ideal candidates have 2+ years in entertainment support, strong written and verbal communication, and a willingness to

Qualifications

• Minimum 2+ years of experience as an entertainment assistant.
• Agency/management experience strongly preferred.
• Excellent communicator in written and verbal form.
• Strong problem-solving and analytical skills.
• Self sufficiency; anticipate needs, be proactive, and follow through.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
• Based in Los Angeles and willing to commute to Century City office 5-days a week.

Responsibilities

• Act as key administrative support for a Partner/Manager/Producer.
• Execute administrative needs including rolling calls, scheduling, submissions, file organization and record-keeping.
• Manage calendars, coordinate travel, prepare itineraries, organize auditions, and other administrative tasks for the manager and clients.
• Communicate directly with agent teams, publicists, attorneys, productions, and other external parties on behalf of clients.
• Assist with internal meetings.

Skills

Communication skills

Attention to detail

Proactive self-starter

Multitasking

Problem-solving

Team player

Agency/management experience

Job description

Artists First is seeking an experienced entertainment Assistant in Los Angeles. The role requires proactive, detail-oriented multitasking with excellent communication.

You will support partners, managers, and producers with scheduling, travel planning, submissions, and record-keeping, while coordinating with agents, publicists, attorneys, and productions on behalf of clients. Ideal candidates have 2+ years in entertainment support, strong written and verbal communication, and a willingness to