KOL Partnerships Coordinator — Remote

HMP Global; Malvern (Chester County); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401k with discretionary match

PTO

Job summary

HMP Collective, the agency arm of HMP Global, is seeking a highly organized coordinator to manage the day-to-day KOL partnerships, recruitment, contracting, and scheduling. This role will be the connective tissue between HMP Collective and the KOLs we work with—ensuring engagements run smoothly, on time, and deliver a great experience for both parties.

This position emphasizes relationship- and process-driven work with medical/scientific content familiarity as a strong plus, enabling effective

Qualifications

• 2+ years in a coordination, program management, client/relationship management, or communications role (healthcare setting preferred).
• Exceptional attention to detail.
• Strong written and verbal communication skills; comfortable communicating with physicians, scientists, and senior stakeholders.
• Proven ability to manage multiple concurrent projects in a fast-paced environment.
• Personable, professional demeanor; you build trust quickly and represent HMP well.
• Proficiency with scheduling tools, CRM/database systems, and standard office software.

Responsibilities

• Serve as a primary point of contact for KOLs and build professional relationships.
• Identify and recruit new KOLs in partnership with internal stakeholders.
• Maintain an up-to-date KOL database (contact info, therapeutic area, engagement history, preferences, availability).
• Act as a warm, responsive presence — KOLs should feel well taken care of at every touchpoint.
• Manage contracting end-to-end: drafting/routing agreements, tracking signatures, and timely execution.
• Track honoraria, payments, and compliance requirements with legal/compliance teams.
• Keep contract and engagement records organized and audit-ready.
• Coordinate scheduling across multiple KOLs, internal teams, and external stakeholders.
• Manage timelines and deadlines across concurrent KOL engagements; flag risks early.
• Own logistics for KOL-facing events (virtual and in-person): invites, materials, travel, day-of support.
• Draft and send invitations, reminders, and updates to KOLs.
• Coordinate with medical, editorial, marketing teams to ensure KOLs have what they need.
• Troubleshoot scheduling conflicts and competing priorities diplomatically.

Skills

Coordination

Program management

Relationship management

Communications

Attention to detail

Written communication

Multitasking

Scheduling tools

CRM

Office software

Tools

Outlook

Google Workspace

Excel

Sheets

CRM systems

Database systems

Job description

HMP Collective, the agency arm of HMP Global, is seeking a highly organized coordinator to manage the day-to-day KOL partnerships, recruitment, contracting, and scheduling. This role will be the connective tissue between HMP Collective and the KOLs we work with—ensuring engagements run smoothly, on time, and deliver a great experience for both parties.

This position emphasizes relationship- and process-driven work with medical/scientific content familiarity as a strong plus, enabling effective