Kitchen Administrative Assistant - Christian Ministry

OurCalling; Dallas (TX); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

PTO

Health reimbursement

Parental leave

Life insurance

Retirement plan

Job summary

OurCalling is seeking a Kitchen Administration Assistant to be the right hand to the Food Service Manager, ensuring smooth kitchen operations and organized leadership. You will back up Kitchen 1 Assistant and Kitchen Logistics Assistant, covering all kitchen roles as needed.

The role emphasizes faithful stewardship, teamwork, and reliability, with duties ranging from scheduling and records to inventory and donor coordination, in a ministry environment.

Qualifications

• High school diploma or equivalent required.
• Two years of commercial or professional kitchen experience preferred.
• Previous experience in a faith-based organization preferred.
• Proficient with Apple applications (Pages, Numbers, Keynote), Google Workspace, Notion, Canva, and other common office technologies.
• Ability to prepare reports, create task lists, follow instructions, and interpret vendor contracts.
• Food Handler’s Certification, or the ability to obtain one within 30 days of employment.
• Valid driver’s license with an acceptable motor vehicle record required.

Responsibilities

• Manage the Food Service Manager’s calendar by scheduling meetings, coordinating appointments, and providing timely reminders to maximize preparedness and efficiency
• Schedule recurring meetings, preventative and ongoing maintenance, routine checks, and ministry deadlines proactively to minimize scheduling conflicts and last-minute changes
• Maintain organized administrative systems, records, and documentation to support daily operations
• Assist with inventory management by monitoring supplies, preparing purchase requests, and maintaining organized, inspection-ready food storage areas that meet food safety and ministry standards
• Receive, organize, and responsibly steward food donations to maximize available resources
• Provide administrative, logistical, and operational support to the Food Services team while adapting to changing daily priorities
• Communicate professionally with staff, volunteers, vendors, and other departments to foster collaboration and teamwork
• Identify and implement opportunities to improve organization, communication, processes, and operational efficiency
• Demonstrate flexibility by assisting with kitchen, logistics, and administrative responsibilities as needed
• Maintain confidentiality when handling sensitive personnel, operational, or ministry information
• Demonstrate dependable attendance, punctuality, and timely completion of assigned responsibilities
• Model a servant-hearted attitude by approaching every responsibility with humility, excellence, and a commitment to the ministry’s mission
• Perform other duties as assigned

Skills

Kitchen experience

Apple apps

Google Workspace

Notion

Canva

Reports

Education

High school diploma or equivalent

Tools

Pages/Numbers/Keynote

Google Docs/Sheets

Notion

Canva

Job description

Job Overview

The role of Kitchen Administration Assistant is the right hand person of the Food Service Manager, helping ensure the kitchen runs smoothly while also keeping the manager organized, accountable, and ahead of deadlines. Serves in a back up capacity to the Kitchen 1 Assistant and Kitchen Logistics Assistant, making sure that there is always coverage for all Kitchen roles. Because every meal and every interaction reflects our mission, we measure success not only by completed tasks but by faithful stewardship, teamwork, and reliability.

Essential Duties & Responsibilities

• Manage the Food Service Manager’s calendar by scheduling meetings, coordinating appointments, and providing timely reminders to maximize preparedness and efficiency
• Schedule recurring meetings, preventative and ongoing maintenance, routine checks, and ministry deadlines proactively to minimize scheduling conflicts and last-minute changes
• Maintain organized administrative systems, records, and documentation to support daily operations
• Assist with inventory management by monitoring supplies, preparing purchase requests, and maintaining organized, inspection-ready food storage areas that meet food safety and ministry standards
• Receive, organize, and responsibly steward food donations to maximize available resources
• Provide administrative, logistical, and operational support to the Food Services team while adapting to changing daily priorities
• Communicate professionally with staff, volunteers, vendors, and other departments to foster collaboration and teamwork
• Identify and implement opportunities to improve organization, communication, processes, and operational efficiency
• Demonstrate flexibility by assisting with kitchen, logistics, and administrative responsibilities as needed
• Maintain confidentiality when handling sensitive personnel, operational, or ministry information
• Demonstrate dependable attendance, punctuality, and timely completion of assigned responsibilities
• Model a servant-hearted attitude by approaching every responsibility with humility, excellence, and a commitment to the ministry’s mission
• Perform other duties as assigned

Qualifications

Experience & Skills

• High school diploma or equivalent required
• Two years of commercial or professional kitchen experience preferred
• Previous experience in a faith-based organization preferred
• Proficient with Apple applications (Pages, Numbers, Keynote), Google Workspace, Notion, Canva, and other common office technologies
• Ability to prepare reports, create task lists, follow instructions, and interpret vendor contracts
• Food Handler’s Certification, or the ability to obtain one within 30 days of employment
• Valid driver’s license with an acceptable motor vehicle record required

Physical Requirements

• Comfortable working in a busy, public-facing environment
• Ability to stand for extended periods
• Physically capable of lifting and transporting up to 50 lbs independently, and handling heavier loads with appropriate assistive equipment or team assistance
• Ability to safely operate a pallet jack

Personal Attributes

• Humble, approachable, and servant-hearted with professional maturity and integrity
• Strong communication, organization, and time management skills
• Detail-oriented with the ability to manage multiple priorities in a fast-paced environment
• Self-motivated, adaptable, and an effective problem solver
• Ability to work collaboratively across departments while maintaining confidentiality

Additional Qualifications

• Upholding a close and growing relationship as a disciple of Jesus Christ

Our Benefits

We offer an excellent Total Rewards benefit package that includes over 3 weeks’ Paid Time Off plus Holidays to start, as well as Health Reimbursement Benefit of up to $800 per month, Parental Leave, Life Insurance, Retirement Plan with matching, and more.