Kitchen Administrative Assistant - Christian Ministry

OurCalling, Inc; Dallas (TX); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Total Rewards package

Paid time off + Holidays

Health Reimbursement Benefit

Parental Leave

Life Insurance

Retirement Plan with matching

Job summary

OurCalling, Inc. is seeking a Kitchen Administration Assistant in Dallas to support the Food Service Manager by handling calendar management, scheduling, and documentation.

The role covers administrative, logistical, and operational duties to ensure smooth kitchen operations in a ministry setting. The ideal candidate will bring 2+ years in a kitchen environment, strong communication and organizational skills, and the ability to handle confidential information with integrity.

Qualifications

• High school diploma or equivalent required.
• Two years of commercial or professional kitchen experience preferred.
• Previous experience in a faith-based organization preferred.
• Proficient with Apple applications (Pages, Numbers, Keynote), Google Workspace, Notion, Canva, and other common office technologies.
• Ability to prepare reports, create task lists, follow instructions, and interpret vendor contracts.
• Food Handler's Certification, or the ability to obtain one within 30 days of employment.
• Valid driver's license with an acceptable motor vehicle record required.

Responsibilities

• Manage the Food Service Manager's calendar by scheduling meetings, coordinating appointments, and providing timely reminders.
• Schedule recurring meetings, preventative and ongoing maintenance, routine checks, and ministry deadlines proactively.
• Maintain organized administrative systems, records, and documentation to support daily operations.
• Assist with inventory management by monitoring supplies and maintaining organized storage areas.
• Receive, organize, and steward food donations to maximize resources.
• Provide administrative, logistical, and operational support to the Food Services team.
• Communicate professionally with staff, volunteers, vendors, and other departments to foster collaboration.

Skills

Communication

Organization

Time management

Problem solving

Confidentiality

Cross-team collaboration

Education

High school diploma

Food Handler's Certification

Driver's license

Tools

Pages

Numbers

Keynote

Google Workspace

Notion

Canva

Job description

We request that you submit both a resume and cover letter that demonstrates your interest and qualifications for working in a ministry position and the position that you are applying for. You will not be considered without both. Please see requirements below.

About OurCalling

At OurCalling, our work is rooted in the Gospel and powered by innovation. We are a Christ-centered ministry where every job is a ministry position.

We serve individuals experiencing homelessness and crisis through our Street Outreach and Navigation Center, walking with them on a journey from the streets toward hope, stability, and transformation. We meet each person with grace, accountability, and personalized care. We believe that healing happens through trust, relationship, and the hope of Jesus. Powered by innovation, we go beyond meeting immediate needs to create real solutions that help end homelessness one life at a time. Our commitment is to restoration, not relocation, as we help our neighbors discover a sense of belonging, purpose, and a healthy community. Our aim is to help our neighbors walk with Jesus and take the next steps toward living in healthy community.

Our culture is welcoming, intentional, hopeful, and adaptable. We innovate with courage, serve with humility, and hold firm to the belief that every guest, volunteer, donor, staff member, and partner who walks through our doors is made in the image of God. Our staff is diverse, comprising individuals from various backgrounds and experiences. Grounded in the Gospel, we are committed to loving our neighbors with compassion, accountability, and a dedication to lasting change.

Job Overview

The role of Kitchen Administration Assistant is the right hand person of the Food Service Manager, helping ensure the kitchen runs smoothly while also keeping the manager organized, accountable, and ahead of deadlines. Serves in a back up capacity to the Kitchen 1 Assistant and Kitchen Logistics Assistant, making sure that there is always coverage for all Kitchen roles. Because every meal and every interaction reflects our mission, we measure success not only by completed tasks but by faithful stewardship, teamwork, and reliability.

• Manage the Food Service Manager's calendar by scheduling meetings, coordinating appointments, and providing timely reminders to maximize preparedness and efficiency
• Schedule recurring meetings, preventative and ongoing maintenance, routine checks, and ministry deadlines proactively to minimize scheduling conflicts and last-minute changes
• Maintain organized administrative systems, records, and documentation to support daily operations
• Assist with inventory management by monitoring supplies, preparing purchase requests, and maintaining organized, inspection-ready food storage areas that meet food safety and ministry standards
• Receive, organize, and responsibly steward food donations to maximize available resources
• Provide administrative, logistical, and operational support to the Food Services team while adapting to changing daily priorities
• Communicate professionally with staff, volunteers, vendors, and other departments to foster collaboration and teamwork
• Identify and implement opportunities to improve organization, communication, processes, and operational efficiency
• Demonstrate flexibility by assisting with kitchen, logistics, and administrative responsibilities as needed
• Maintain confidentiality when handling sensitive personnel, operational, or ministry information
• Demonstrate dependable attendance, punctuality, and timely completion of assigned responsibilities
• Model a servant-hearted attitude by approaching every responsibility with humility, excellence, and a commitment to the ministry's mission
• Perform other duties as assigned

Qualifications

Experience & Skills

• High school diploma or equivalent required
• Two years of commercial or professional kitchen experience preferred
• Previous experience in a faith-based organization preferred
• Proficient with Apple applications (Pages, Numbers, Keynote), Google Workspace, Notion, Canva, and other common office technologies
• Ability to prepare reports, create task lists, follow instructions, and interpret vendor contracts
• Food Handler's Certification, or the ability to obtain one within 30 days of employment
• Valid driver's license with an acceptable motor vehicle record required

Physical Requirements

• Comfortable working in a busy, public-facing environment
• Ability to stand for extended periods
• Physically capable of lifting and transporting up to 50 lbs independently, and handling heavier loads with appropriate assistive equipment or team assistance
• Ability to safely operate a pallet jack

Personal Attributes

• Humble, approachable, and servant-hearted with professional maturity and integrity
• Strong communication, organization, and time management skills
• Detail-oriented with the ability to manage multiple priorities in a fast-paced environment
• Self-motivated, adaptable, and an effective problem solver
• Ability to work collaboratively across departments while maintaining confidentiality

Additional Qualifications

• Upholding a close and growing relationship as a disciple of Jesus Christ

We offer an excellent Total Rewards benefit package that includes over 3 weeks’ Paid Time Off plus Holidays to start, as well as Health Reimbursement Benefit of up to $800 per month, Parental Leave, Life Insurance, Retirement Plan with matching, and more.

The pay range for this role is:

17 - 17 USD per hour (OurCalling - Cesar Chavez)