Kitchen Admin & Logistics Coordinator

OurCalling; Dallas (TX); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

PTO

Health reimbursement

Parental leave

Life insurance

Retirement plan

Job summary

OurCalling is seeking a Kitchen Administration Assistant to be the right hand to the Food Service Manager, ensuring smooth kitchen operations and organized leadership. You will back up Kitchen 1 Assistant and Kitchen Logistics Assistant, covering all kitchen roles as needed.

The role emphasizes faithful stewardship, teamwork, and reliability, with duties ranging from scheduling and records to inventory and donor coordination, in a ministry environment.

Qualifications

• High school diploma or equivalent required.
• Two years of commercial or professional kitchen experience preferred.
• Previous experience in a faith-based organization preferred.
• Proficient with Apple applications (Pages, Numbers, Keynote), Google Workspace, Notion, Canva, and other common office technologies.
• Ability to prepare reports, create task lists, follow instructions, and interpret vendor contracts.
• Food Handler’s Certification, or the ability to obtain one within 30 days of employment.
• Valid driver’s license with an acceptable motor vehicle record required.

Responsibilities

• Manage the Food Service Manager’s calendar by scheduling meetings, coordinating appointments, and providing timely reminders to maximize preparedness and efficiency
• Schedule recurring meetings, preventative and ongoing maintenance, routine checks, and ministry deadlines proactively to minimize scheduling conflicts and last-minute changes
• Maintain organized administrative systems, records, and documentation to support daily operations
• Assist with inventory management by monitoring supplies, preparing purchase requests, and maintaining organized, inspection-ready food storage areas that meet food safety and ministry standards
• Receive, organize, and responsibly steward food donations to maximize available resources
• Provide administrative, logistical, and operational support to the Food Services team while adapting to changing daily priorities
• Communicate professionally with staff, volunteers, vendors, and other departments to foster collaboration and teamwork
• Identify and implement opportunities to improve organization, communication, processes, and operational efficiency
• Demonstrate flexibility by assisting with kitchen, logistics, and administrative responsibilities as needed
• Maintain confidentiality when handling sensitive personnel, operational, or ministry information
• Demonstrate dependable attendance, punctuality, and timely completion of assigned responsibilities
• Model a servant-hearted attitude by approaching every responsibility with humility, excellence, and a commitment to the ministry’s mission
• Perform other duties as assigned

Skills

Kitchen experience

Apple apps

Google Workspace

Notion

Canva

Reports

Education

High school diploma or equivalent

Tools

Pages/Numbers/Keynote

Google Docs/Sheets

Notion

Canva

Job description

OurCalling is seeking a Kitchen Administration Assistant to be the right hand to the Food Service Manager, ensuring smooth kitchen operations and organized leadership. You will back up Kitchen 1 Assistant and Kitchen Logistics Assistant, covering all kitchen roles as needed.

The role emphasizes faithful stewardship, teamwork, and reliability, with duties ranging from scheduling and records to inventory and donor coordination, in a ministry environment.