Kitchen Administration & Logistics Coordinator

Jobless; Dallas (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

PTO + holidays

Health reimbursement benefit

Parental leave

Life Insurance

Retirement plan

Job summary

OurCalling is seeking a Kitchen Administration Assistant to support the Food Service Manager by coordinating calendars, maintaining records, and assisting with kitchen operations. The role requires discretion, reliability, and a servant-minded approach in a faith-based ministry setting.

You will facilitate communication across departments, help manage inventory and donor relations, and ensure tasks are completed efficiently while upholding the organization’s mission and values.

Qualifications

• High school diploma or equivalent required.
• Two years of commercial or professional kitchen experience preferred.
• Experience in a faith-based organization preferred.
• Proficient with Apple applications (Pages, Numbers, Keynote), Google Workspace, Notion, Canva, and other common office technologies.
• Ability to prepare reports, create task lists, follow instructions, and interpret vendor contracts.
• Food Handler's Certification, or the ability to obtain one within 30 days of employment.
• Valid driver's license with an acceptable motor vehicle record required.

Responsibilities

• Manage the Food Service Manager's calendar by scheduling meetings, coordinating appointments, and providing timely reminders.
• Schedule recurring meetings, maintenance, routine checks, and ministry deadlines proactively.
• Maintain organized administrative systems, records, and documentation to support daily operations.
• Assist with inventory management by monitoring supplies and preparing purchase requests.
• Receive, organize, and steward food donations to maximize resources.
• Provide administrative, logistical, and operational support to the Food Services team.
• Communicate professionally with staff, volunteers, vendors, and other departments.
• Identify opportunities to improve organization, communication, and processes.

Skills

Apple iWork (Pages/Numbers/Keynote)

Google Workspace

Notion

Canva

Report creation

Vendor contracts interpretation

Strong communication

Confidentiality

Education

High school diploma or equivalent

Food Handler's Certification

Valid driver’s license

Tools

Pages

Numbers

Keynote

Google Workspace

Notion

Canva

Job description

OurCalling is seeking a Kitchen Administration Assistant to support the Food Service Manager by coordinating calendars, maintaining records, and assisting with kitchen operations. The role requires discretion, reliability, and a servant-minded approach in a faith-based ministry setting.

You will facilitate communication across departments, help manage inventory and donor relations, and ensure tasks are completed efficiently while upholding the organization’s mission and values.