On-site Denver: Executive Admin & Travel Coordinator

AimHire; Denver (CO); On-site; USD 33,000 - 44,000; Full time

Job summary

AimHire is seeking an Administrative Assistant for a Denver-based, on-site role (contract-to-hire) with a Monday–Friday schedule, 8:30am–5:00pm. You’ll support multiple departments, handle calendar management, travel coordination, and keep day-to-day operations running smoothly.

This role requires a high school diploma, 3+ years administrative experience, strong organization, communication, and discretion. You’ll work closely with the Executive Assistant and a broader admin team, gaining

Qualifications

• High school diploma.
• 3+ years of administrative or personal assistant experience.
• Excellent organization and attention to detail.
• Strong written and verbal communication skills.
• Solid time management and the ability to juggle multiple priorities.
• Problem-solving skills and composure in unexpected situations.
• Proficiency in Microsoft Office and general tech-savviness.
• A positive, proactive attitude and a sense of urgency.
• Adaptability and eagerness to take on a wide variety of tasks.
• Discretion with confidential information.

Responsibilities

• Calendar and scheduling for executives and teams; coordinate conference calls.
• Prepare conference rooms, stock supplies, and assist with clerical tasks.
• Greet visitors and maintain a welcoming office.
• Field requests and keep the team updated.
• Coordinate travel including flights and hotels.
• Prepare documents, conduct research, process expense reports.
• Maintain confidentiality.
• Be flexible for occasional early starts or late days.

Skills

Organization

Communication skills

Time management

Problem solving

Discretion with information

Adaptability

Positive attitude

Proactive

Tech savvy

Education

High school diploma

Bachelor’s degree

Tools

Microsoft Office

Apple products

Job description

AimHire is seeking an Administrative Assistant for a Denver-based, on-site role (contract-to-hire) with a Monday–Friday schedule, 8:30am–5:00pm. You’ll support multiple departments, handle calendar management, travel coordination, and keep day-to-day operations running smoothly.

This role requires a high school diploma, 3+ years administrative experience, strong organization, communication, and discretion. You’ll work closely with the Executive Assistant and a broader admin team, gaining