Junior Executive Assistant

Syntax Talent Solutions; Aventura (FL); On-site; USD 65,000 - 85,000; Full time

Job summary

An established industry player is seeking a proactive Junior Executive Assistant to enhance operational efficiency and support senior leadership. This role involves managing complex schedules, coordinating team logistics, and ensuring smooth day-to-day operations. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational skills and professionalism. Join a vibrant team that values initiative and offers opportunities for professional development, while enjoying comprehensive benefits including health insurance and a retirement savings plan. This is a fantastic opportunity for someone looking to grow in an administrative role.

Benefits

Comprehensive Health Insurance

Dental Insurance

Vision Insurance

Retirement Savings Plan

Paid Time Off

Professional Development Opportunities

Qualifications

• Detail-oriented with 2+ years of experience in administrative support.
• Proficient in Microsoft Office and Google Workspace.

Responsibilities

• Provide administrative support to the Vice President, managing complex calendars.
• Coordinate logistics for team meetings and prepare reports for leadership.

Skills

Organizational Skills

Time Management

Verbal Communication

Written Communication

Discretion and Professionalism

Education

2+ years as Executive Assistant

Experience in Sales/Marketing

Tools

Microsoft Office Suite

Google Workspace

Calendar Management Tools

Job description

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Syntax Talent Solutions provided pay range

This range is provided by Syntax Talent Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$65,000.00/yr - $85,000.00/yr

Syntax Talent Solutions is seeking a detail-oriented and proactive Junior Executive Assistant to join our client's dynamic team. This position will provide essential administrative support to senior leadership, with a focus on enhancing operational efficiency and ensuring smooth day-to-day operations. The ideal candidate will thrive in a fast-paced, high-performance environment and possess strong organizational skills, professionalism, and a positive attitude.

Key Responsibilities:
- Provide day-to-day administrative support to the Vice President managing complex calendars, scheduling meetings, calls, and events.
- Coordinate logistics for team meetings, off-sites, and sales events.
- Track and follow up on project deadlines, deliverables, and action items to ensure timely completion.
- Prepare reports, presentations, and briefing materials for leadership meetings.
- Screen and prioritize emails, calls, and meeting requests.
- Draft and proofread internal communications and documents.
- Act as liaison between the Vice President and internal/external departments & clients.
- Take notes during key meetings and prepare summaries for follow-up actions.
- Assist with occasional personal errands and tasks to support the Vice President personal and professional needs.
- Support event coordination, including setup for company events and occasional local travel for venue support.

Qualifications:
- 2+ years of experience as an executive assistant, administrative assistant, or support role (experience in a sales or marketing environment a plus).
- Must currently reside in Florida and be available to work onsite in Aventura, FL (no remote option).
- Exceptional organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
- Strong verbal and written communication skills.
- High level of discretion and professionalism when handling confidential information.
- Proficiency in Microsoft Office Suite, Google Workspace, and calendar/travel management tools.
- Positive, solution-oriented mindset with a "no task too small" attitude.
- Comfortable working in a high-energy, entrepreneurial environment.
- Ability to anticipate the needs of the Vice President and take initiative with minimal supervision.

Additional Information:
- This role requires being in the office 5 days a week in Aventura, FL.

Benefits:
- Competitive salary.
- Comprehensive health, dental, and vision insurance.
- Retirement savings plan with company match.
- Paid time off and holidays.
- Opportunities for professional development and continuing education.

We are an equal opportunity employer and welcome applications from all qualified individuals. We look forward to reviewing your application.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Technology, Information and Internet

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