Executive Assistant (US)

The Global Fund for a New Economy; Oakland (CA); Remote; USD 60,000 - 80,000; Full time

Job summary

The Global Fund for a New Economy is seeking an Executive Assistant to support the Co-Presidents and leadership team. This role involves managing schedules, coordinating travel, and providing comprehensive administrative support in a remote-first environment. Ideal candidates will be highly organized, proactive problem solvers with strong project management skills and experience in high-volume settings. The position offers the chance to contribute to a diverse and inclusive team dedicated to building a sustainable economy.

Qualifications

• 5 - 7 years of experience in a similar role.
• Exceptional project manager with a track record of implementing effective systems.

Responsibilities

• Manage calendars and correspondence for the Co-Presidents.
• Coordinate travel and prepare meeting materials.
• Provide operational and administrative support as required.

Skills

Organization

Project Management

Problem Solving

Fluency in English

Tools

G-Suite

Microsoft Programs

Job description

The Global Fund for a New Economy

Executive Assistant

Introduction

The Global Fund for a New Economy seeks an Executive Assistant to provide exceptional administrative support to our two Co-Presidents and the leadership team, assisting with their calendars, correspondence, contact and database organization, meeting and speaking engagement preparation and debriefing, and travel and event logistics support, among other functions that underpin the Global Fund for a New Economy’s effective and efficient day-to-day operations. For the right candidate, this will be a rewarding job with the opportunity to work with people from around the world. As part of a growing team, you will help set our organization's culture and work style.

About The Global Fund For a New Economy

Founded in 2024, the Global Fund for a New Economy (GFNE) is dedicated to building an economic system that benefits all people, protects our planet, and strengthens democracy. GFNE partners with leaders, changemakers, and innovative organizations to provide the strategic funding, partnerships, and infrastructure needed to drive this transformation.

As a remote-first organization, GFNE is committed to building a global team rooted in diversity, equity, and inclusion. We value a wide range of perspectives and strive to foster a collaborative, inclusive workplace culture that aligns with our mission. Our work spans partnerships with think tanks, community organizations, academic institutions, labor unions, and advocacy groups, building a global movement for a sustainable and democratic economy.

With founding support from the Hewlett Foundation, Open Society Foundations, the Ford Foundation, and the Omidyar Network, GFNE is prioritizing efforts in ten countries: Brazil, India, the United States, South Africa, Kenya, Germany, the United Kingdom, Colombia, Mexico, and Indonesia. Our current focus areas include exploring the economic opportunities and challenges of the green transition and addressing the impact of AI and emerging technologies. Specifically, GFNE will invest in field building, mobilize resources for the ecosystem, and support partner organizations through catalytic grants and strategic and operational support.

We invite those who share our commitment to a sustainable, inclusive, and equitable economy to join us in this transformative work.

About The Role

The Executive Assistant will be required to be comfortable working across multiple time zones and cultural contexts to set up and prioritize meetings, events, and requests as required to meet the needs of the Co-Presidents and members of the leadership team daily.

Responsibilities

• Manage the calendar and correspondence of the two Co-Presidents, including scheduling and prioritization
• Take actions and minutes at key leadership and team meetings, keeping our actions log up to date with the team
• Ensure that the Co-Presidents are fully prepared for all meetings and speaking engagements, with agendas, bios, talking points, presentations, and background reading
• Coordinate travel for the Co-Presidents, including booking travel and lodging, creating detailed itineraries, and assisting with the acquisition of visas and other travel documents
• Ensure that all expense reimbursements and receipts are submitted accurately and on time
• Organize and manage systems for incoming requests for document review and approval
• Provide event support including coordinating invitations and RSVPs, drafting and sending emails, on-site coordination, and other tasks as necessary
• Prepare memos, talking points, powerpoints, and other documents as necessary to brief the Co-Presidents
• Assist with the organization, entry, and maintenance of contacts and other data relevant to the work of the Co-Presidents and the organization
• Conduct background research, as needed, and succinctly summarize findings on a timely basis
• Provide support for the recruitment and management of the organization’s board of directors
• Provide other operational and administrative support to the team as required
  
  

Person Specifications

• Highly organized, with a track record of strong decision-making and completing short-and long-term responsibilities in a fast-paced, deadline-driven, high-volume organization with discretion
• Exceptional project manager; track record of designing and implementing effective and efficient systems and processes that deliver excellent results
• Motivated by providing exceptional service; anticipates needs, takes initiative, resourceful, problem-solver
• Able to problem solve proactively and independently including in an international context
• Fluent in spoken and written English with multiple languages spoken preferred
• Candidates with significant experience working in the Global South are highly desirable
• Proficient in G-Suite, standard Microsoft programs, and a familiarity and experience with the systems and software that enable remote work
• 5 - 7 years of experience in a similar role
• Interest and affinity with the new economy field would be preferred
• Ability to work in Pacific Standard Time
  
  

Location: Remote, but travel may be required expected to meet with colleagues from the Fund and perform other job duties

Working hours: Full-time. Some flexibility will be necessary to ensure effective working with a global team.

Compensation for this role will be competitive relative to the market in which candidates are based. The Fund is currently determining benefits packages. The details of these will be discussed with candidates in due course.

The Global Fund for a New Economy is committed to building a diverse team. All qualified applicants will receive consideration, irrespective of racial or ethnic background, opinions or beliefs, gender, sexual orientation, health or disabilities. We positively encourage applications from those from under-represented or marginalized groups.

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