Junior NA GFS Executive Assistant parttime 25 hoursweek

Experian; Allen (TX); Remote; USD 40,000 - 70,000; Full time

Job summary

An innovative company is seeking a Junior Executive Assistant to support daily executive activities through efficient calendar management, travel coordination, and administrative tasks. In this remote position, you will provide professional support to senior leadership, ensuring smooth operations and effective communication. The role offers a flexible work environment, allowing you to thrive in a setting that promotes work-life balance and personal growth. Join a diverse workforce that values collaboration and celebrates individuality while contributing to a culture recognized as one of the best workplaces globally.

Benefits

Great compensation package and bonus plan

Full medical, dental, vision benefits

Matching 401K

Flexible work environment

Flexible time off including volunteer time off

Qualifications

• Experience supporting executives or senior leadership.
• Familiarity with travel booking tools and expense management.

Responsibilities

• Coordinate appointments and manage executive calendars efficiently.
• Handle meeting logistics and prepare necessary documents.
• Participate in meetings, take notes, and manage follow-up actions.

Skills

Administrative Support

Calendar Management

Travel Coordination

Confidentiality

Presentation Management

Education

1+ years of experience in administrative role

Tools

PowerPoint

Expense Management Tools

Job description

Job Description

The Junior EA will support daily executive activities through calendar management, travel coordination, and administrative tasks.

Reporting to the SVP Global Finance Systems & Automation, the EA provides confidential and professional support to the SVP, her team, and the VP GFS Global SSC in North America.

You will coordinate calls, meetings, events, preparing team updates and newsletters, consolidating data submissions, and onboarding new joiners.

What you'll be doing:

Calendar/Diary & Meeting Management

• Prioritize and coordinate appointments to maximize time efficiency, manage meeting conflicts, and reschedule as necessary.
• Handle meeting logistics: book rooms and facilities, coordinate attendees, and issue invitations with relevant information.
• Coordinate and book business travel, ensuring approvals, updating the calendar, and preparing itineraries.
• Schedule and coordinate regular and ad-hoc meetings/calls, ensuring the appropriate medium and availability.
• Collate meeting papers and supporting documents prior to each call/meeting.

General Administration

• Participate in meetings and calls, taking notes and preparing minutes and actions.
• Maintain a list of actions and follow-up items, issuing timely reminders.
• Prepare presentations and documents from drafts, ensuring version control.
• Submit travel expense reports and receipts in accordance with policy.
• Raise and process purchase requisitions, ensuring correct cost coding and approvals.
• Review purchase invoices, confirm receipt, and approve payments.
• Archive files/documents for ease of retrieval, ensuring confidentiality.
• Provide support to GFS leads as required.

Qualifications:
Qualifications

• 1+ years of experience in an administrative or assistant role (internships included)
• Familiarity with Power Point and assistance/collaboration on presentation deck management.
• Experience handling confidential information Qualifications: • Experience supporting executives or senior leadership
• Familiarity with expense management and travel booking tools
• Interest in growing into a senior EA or operations role

Additional Information

Benefits/Perks:

• Great compensation package and bonus plan
• Core benefits including full medical, dental, vision, and matching 401K
• Flexible work environment, ability to work remote, hybrid or in-office
• Flexible time off including volunteer time off, vacation, sick and 12-paid holidays

Our uniqueness is that we celebrate yours. Experian's culture and people are important differentiators. We take our people agenda very seriously and focus on what matters; DEI, work/life balance, development, authenticity, collaboration, wellness, reward & recognition, volunteering... the list goes on. Experian's people first approach is award-winning; World's Best Workplaces 2024 (Fortune Top 25), Great Place To Work in 24 countries, and Glassdoor Best Places to Work 2024 to name a few. Check out Experian Life on social or our Careers Site to understand why.

Experian is proud to be an Equal Opportunity and Affirmative Action employer. Innovation is an important part of Experian's DNA and practices, and our diverse workforce drives our success. Everyone can succeed at Experian and bring their whole self to work, irrespective of their gender, ethnicity, religion, colour, sexuality, physical ability or age. If you have a disability or special need that requires accommodation, please let us know at the earliest opportunity.

#LI-Remote

This is a remote position.