Junior NA GFS Executive Assistant (part-time, 25 hours/week)

Experian Group; Costa Mesa (CA); Remote; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a Junior Executive Assistant to support executive activities through effective calendar management, travel coordination, and administrative tasks. This role involves working closely with senior leadership, ensuring efficient operations, and maintaining confidentiality. The successful candidate will thrive in a dynamic environment, contributing to a culture that values diversity, work-life balance, and professional development. If you're looking to grow your career in a supportive and innovative company, this opportunity is perfect for you.

Benefits

Great compensation package and bonus plan

Full medical, dental, and vision benefits

Matching 401K

Flexible work environment

Flexible time off including volunteer time off

12 paid holidays

Qualifications

• 1+ years experience in an administrative or assistant role.
• Familiarity with expense management and travel booking tools.

Responsibilities

• Coordinate appointments and manage meeting logistics.
• Prepare presentations and documents, ensuring version control.
• Handle travel arrangements and expense reports.

Skills

Administrative Support

Calendar Management

Travel Coordination

Confidential Information Handling

Presentation Skills

Expense Management

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

PowerPoint

Travel Booking Tools

Job description

The Junior EA will support daily executive activities through calendar management, travel coordination, and administrative tasks.

Reporting to the SVP Global Finance Systems & Automation, the EA provides confidential and professional support to the SVP, her team, and the VP GFS Global SSC in North America.

You will coordinate calls, meetings, events, preparing team updates and newsletters, consolidating data submissions, and onboarding new joiners.

What you'll be doing:

Calendar/Diary & Meeting Management

• Prioritize and coordinate appointments to maximize time efficiency, manage meeting conflicts, and reschedule as necessary.
• Handle meeting logistics: book rooms and facilities, coordinate attendees, and issue invitations with relevant information.
• Coordinate and book business travel, ensuring approvals, updating the calendar, and preparing itineraries.
• Schedule and coordinate regular and ad-hoc meetings/calls, ensuring the appropriate medium and availability.
• Collate meeting papers and supporting documents prior to each call/meeting.

General Administration

• Participate in meetings and calls, taking notes and preparing minutes and actions.
• Maintain a list of actions and follow-up items, issuing timely reminders.
• Prepare presentations and documents from drafts, ensuring version control.
• Submit travel expense reports and receipts in accordance with policy.
• Raise and process purchase requisitions, ensuring correct cost coding and approvals.
• Review purchase invoices, confirm receipt, and approve payments.
• Archive files/documents for ease of retrieval, ensuring confidentiality.
• Provide support to GFS leads as required.

About Experian

Experian is a global data and technology company, powering opportunities for people and businesses around the world. We help to redefine lending practices, uncover and prevent fraud, simplify healthcare, create marketing solutions, and gain deeper insights into the automotive market, all using our unique combination of data, analytics and software. We also assist millions of people to realize their financial goals and help them save time and money.

We operate across a range of markets, from financial services to healthcare, automotive, agribusiness, insurance, and many more industry segments.

We invest in people and new advanced technologies to unlock the power of data. As a FTSE 100 Index company listed on the London Stock Exchange (EXPN), we have a team of 22,500 people across 32 countries. Our corporate headquarters are in Dublin, Ireland. Learn more at experianplc.com.

Experience and Skills

• 1+ years of experience in an administrative or assistant role (internships included)
• Familiarity with Power Point and assistance/collaboration on presentation deck management.
• Experience handling confidential information Qualifications: • Experience supporting executives or senior leadership
• Familiarity with expense management and travel booking tools
• Interest in growing into a senior EA or operations role

Additional Information

Benefits/Perks:

• Great compensation package and bonus plan
• Core benefits including full medical, dental, vision, and matching 401K
• Flexible work environment, ability to work remote, hybrid or in-office
• Flexible time off including volunteer time off, vacation, sick and 12-paid holidays

Our uniqueness is that we celebrate yours. Experian's culture and people are important differentiators. We take our people agenda very seriously and focus on what matters; DEI, work/life balance, development, authenticity, collaboration, wellness, reward & recognition, volunteering... the list goes on. Experian's people first approach is award-winning; World's Best Workplaces 2024 (Fortune Top 25), Great Place To Work in 24 countries, and Glassdoor Best Places to Work 2024 to name a few. Check out Experian Life on social or our Careers Site to understand why.

Experian is proud to be an Equal Opportunity and Affirmative Action employer. Innovation is an important part of Experian's DNA and practices, and our diverse workforce drives our success. Everyone can succeed at Experian and bring their whole self to work, irrespective of their gender, ethnicity, religion, colour, sexuality, physical ability or age. If you have a disability or special need that requires accommodation, please let us know at the earliest opportunity.

#LI-Remote

This is a remote position.