JT667 - ADMINISTRATIVE ASSISTANT

Quality Consulting Group, LLC; Northern (KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Quality Consulting Group, LLC is seeking a highly motivated administrative professional to support management and staff across our U.S. operations, including payroll-related tasks.

The role requires bilingual fluency in Spanish and English, strong organizational skills, and proficiency with Microsoft Office tools. The candidate should thrive in a fast-paced environment and handle confidential information with discretion.

Qualifications

• Bachelor’s degree in Business Administration or a related field.
• Previous experience with payroll processes is required.
• Proficiency in Microsoft Office, particularly Excel, Outlook, PowerPoint, and Teams.
• Fluency in Spanish and English, both written and spoken.
• Strong verbal and written communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and priorities in a professional environment.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and ability to work with management, staff, and cross-functional teams.
• Availability to work all shifts, weekends and holidays.

Responsibilities

• Provide administrative support to one or more members of management and/or staff.
• Perform a variety of administrative duties to support daily business operations.
• Assist with payroll-related processes and maintain accurate payroll documentation.
• Manage calendars, schedules, meetings, and appointments.
• Prepare, organize, and maintain documents, reports, and correspondence.
• Coordinate meetings, travel arrangements, and other administrative activities.
• Respond to routine and non-routine inquiries and provide appropriate follow-up.
• Maintain accurate and organized records and documentation.
• Handle confidential information with discretion and professionalism.
• Prepare and manage communications using email and other business tools.
• Utilize Microsoft Office applications, including Excel, Outlook, PowerPoint, and Teams.
• Coordinate with internal teams and provide administrative assistance as needed.
• Perform other administrative duties and responsibilities as assigned

Skills

Payroll processes

Spanish & English bilingual

Communication

Organizational skills

Time-management

Attention to detail

Confidentiality

Multitasking

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Excel

Outlook

PowerPoint

Teams

Job description

QUALITY CONSULTING GROUP, a leader inthe pharmaceutical, biotech, medical devices, and manufacturing industry, is looking for a talented, highly motivated and enthusiastic to join our team. In this role, you’ll work with a highly enthusiastic team, contributing in a world-class manufacturing industry in Puerto Rico & USA.

Responsibilities

• Provide administrative support to one or more members of management and/or staff.
• Perform a variety of administrative duties to support daily business operations.
• Assist with payroll-related processes and maintain accurate payroll documentation.
• Manage calendars, schedules, meetings, and appointments.
• Prepare, organize, and maintain documents, reports, and correspondence.
• Coordinate meetings, travel arrangements, and other administrative activities.
• Respond to routine and non-routine inquiries and provide appropriate follow-up.
• Maintain accurate and organized records and documentation.
• Handle confidential information with discretion and professionalism.
• Prepare and manage communications using email and other business tools.
• Utilize Microsoft Office applications, including Excel, Outlook, PowerPoint, and Teams.
• Coordinate with internal teams and provide administrative assistance as needed.
• Perform other administrative duties and responsibilities as assigned

Requirements

• Bachelor’s degree in Business Administration or a related field.
• Previous experience with payroll processes required.
• Proficiency in Microsoft Office, particularly Excel, Outlook, PowerPoint, and Teams.
• Fluency in Spanish and English, both written and spoken.
• Strong verbal and written communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and priorities in a professional environment.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and ability to work effectively with management, staff, and cross-functional teams.
• Availability to work all shifts, weekends and Holidays.

Quality Consulting Group, LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.