JT043 - ADMINISTRATIVE ASSISTANT

Quality Consulting Group, LLC; San Juan (PR); On-site; USD 38,000 - 52,000; Full time

Job summary

Quality Consulting Group, LLC in Puerto Rico and the USA is seeking an organized Administrative Assistant to support executives and teams in a fast-paced manufacturing-adjacent environment. You will answer calls, coordinate schedules, manage documents, and assist with presentations and reports in English and Spanish, helping keep offices running smoothly across locations.

Qualifications include an associate degree, 2+ years of experience, advanced Excel skills, English/Spanish proficiency, and

Qualifications

• Associate degree in a related area.
• 2+ years of experience as an administrative assistant or similar.
• Experience with office systems, scheduling software, and databases.
• Excellent written and verbal communication in English and Spanish.
• Expert in Excel and Microsoft Office Suite.
• Familiarity with office equipment (printers, scanners).
• Customer service oriented and team friendly.
• Available for an 8am to 5pm shift.

Responsibilities

• Answer, screen, and direct phone calls; take messages as needed.
• Manage and organize office supplies and ensure adequate stock levels.
• Maintain office filing system and digital databases, ensuring accuracy and confidentiality.
• Handle incoming and outgoing mail, packages, and deliveries.
• Schedule meetings, appointments, and travel arrangements for executives or team members.
• Coordinate conference room reservations and prepare materials for meetings.
• Prepare and send professional emails, letters, and other forms of communication.
• Assist in drafting and proofreading reports, presentations, and documents.
• Update and maintain databases, spreadsheets, and other office management tools.
• Prepare reports and assist with presentations for meetings or proposals.
• Assist with organizing company events, conferences, and workshops, including logistics, catering, and materials.
• Handle ad-hoc administrative tasks, such as photocopying, scanning, and filing.
• Maintain an organized and tidy office environment.

Skills

English & Spanish communication

Customer service oriented

Team collaboration

Scheduling

Office management

Education

Associate degree in related area

Tools

Microsoft Office Suite

Excel

Scheduling software

AI tools (ChatGPT, Grammarly)

Job description

QUALITY CONSULTING GROUP, a leader inthe pharmaceutical, biotech, medical devices, and manufacturing industry, is looking for a talented, highly motivated and enthusiastic to join our team. In this role, you’ll work with a highly enthusiastic team, contributing in a world-class manufacturing industry in Puerto Rico & USA.

Responsibilities:

• Answer, screen, and direct phone calls; take messages as needed.
• Manage and organize office supplies and ensure adequate stock levels.
• Maintain office filing system and digital databases, ensuring accuracy and confidentiality of file.
• Handle incoming and outgoing mail, packages, and deliveries.
• Schedule meetings, appointments, and travel arrangements for executives or team member.
• Coordinate conference room reservations and prepare materials for meetings.
• Prepare and send professional emails, letters, and other forms of communication.
• Assist in drafting and proofreading reports, presentations, and documents as needed.
• Update and maintain databases, spreadsheets, and other office management tools.
• Prepare reports and assist with the preparation of presentations for meetings or proposals.
• Assist with organizing company events, conferences, and workshops, including logistics, catering, and materials.
• Handle ad-hoc administrative tasks, such as photocopying, scanning, and filing.
• Maintain an organized and tidy office environment.

Qualifications:

• Associate degree in related area
• 2+ years of experience as an administrative assistant or in a similar role.
• Experience in managing office systems, scheduling software, and databases.
• Excellent written and verbal communication skills in English and Spanish
• Expert in Excel
• Experience with AI (ChatGPT and Grammarly).
• Proficient in Microsoft Office Suite.
• Familiarity with office equipment (printers, scanners, fax machines).
• Customer service-oriented and able to work well in a team environment.
• Available for administrative shift (8am to 5pm)

Quality Consulting Group, LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.