Jr. Executive Assistant

MOTA; San Jose (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

MOTA is looking for a sharp, organized individual to join their team as a Jr. Executive Assistant in San Jose, CA. This full-time position requires a proactive person who can handle multiple tasks and support executives effectively.

The ideal candidate will be detail-oriented and skilled in project management, working closely with the Sr. Executive Assistant to manage schedules, prepare materials, and assist with travel arrangements. This is an on-site role, and immediate availability is required.

Qualifications

• Exceptionally sharp, proactive, punctual, detailed-oriented, and organized.
• Able to manage projects and direct others.
• Motivated with good interpersonal skills.

Responsibilities

• Work closely with the Sr. Executive Assistant on a day-to-day basis.
• Manage aspects of Executive staff daily activities.
• Prepare meeting materials and take notes.

Skills

Proactive

Detailed-oriented

Project management

Interpersonal skills

Research skills

Excel

Outlook

Word

Job description

MOTA imagines, builds and markets highly innovative wearable and creative consumer electronics. From stylish interactive personal devices to intelligent mobile and sound accessories, MOTA empowers users by enabling them to command their world while having fun. With over 400 global employees by we are committed to provide our people opportunities for growth and for making a real difference in one of the fastest-growing, most dynamic markets in the world. We will challenge you to excel as part of something big -- the search for the next, best consumer product. We hope you will consider joining our super fast-pace, dynamic team.

Job Description

• Job Title: Jr. Executive Assistant
• Job Description: We are looking for a super sharp, bright, and organized individual to join our team in San Jose, CA for Jr. Executive Assistant position.
• Type: Full-time
• General Working Hours: Minimum of 40 hours per week. Irregular hours, and after hours as needed.
• Availability: Immediate Opening

Qualifications

REQUIREMENTS FOR IDEAL CANDIDATE:

• EXCEPTIONALLY SHARP, PROACTIVE, PUNCTUAL, DETAILED-ORIENTED, AND ORGANIZED
• Able to manage projects on behalf of executive, Sr executive assistant, and direct others
• "Get things done" Attitude
• Be able to work independently or as a team. Motivated with good interpersonal skills. Good research skills
• Able to multi-task and prioritize in a fast-paced environment
• Able to manage others, organize schedule, and make quick decisions.
• Able to work under time pressure/deadlines
• Proficient in Excel, Outlook and Word
• Legal to Work in the United States and be able to pass background check and screening

RESPONSIBILITIES (Include but not limited to):

• Work closely with the Sr. Executive Assistant on day to day basis.
• Managing aspects of Executive staff daily activities
• Complete ad hoc assignments and projects for executives as requested
• Operate and Manage on behalf of Sr. executive Assistant and/or executive on wide range of tasks
• Manage Prepare meeting materials or take notes
• Manage schedules, emails, including confirming appointments and preparation for meetings
• Be point of contact (POC) and direct and manage calls, emails and schedules
• Draft general correspondence, including letters, memos, emails, and reports
• Booking Flights and travel arrangements
• Create word and power point presentations or analyze and present as needed
• Perform other tasks as required by management

PREFERRED QUALIFICATIONS:

• Be able to read contracts, understand them and explain them or background in paralegal/legal studies is a plus

IN ORDER TO KNOW IF YOU'RE A RIGHT FIT TO APPLY FOR THIS POSITION, YOU SHOULD:

• Consider yourself a sharp and internet savvy person
• You're the person who get things done
• You are currently keeping detail track of your tasks you do not forget your tasks.
• Consider yourself a punctual person
• Consider yourself a very detailed-oriented and amazingly organized person
• (As an example) research on your own and understand what is the meaning of the word "Implied Warranty" or "Lex specialis."
• (As an example) be able to find things each on the internet, including shops, restaurants, reviews, etc

Additional Information

• Please indicate your availability.
• This is a direct-hire by MOTA.
• This is an on-site position. Please do not apply if you are interested in remote work.