Executive Assistant

Randstad USA; San Jose (CA); Presencial; USD 69.000 - 83.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical

Prescription

Dental

Vision

AD & D

Life Insurance

Short-term disability

401K plan

Descripción de la vacante

Randstad USA in San Jose is seeking an experienced Executive Assistant to support senior leadership in an on-site role. You will partner with Commercial Vice Presidents, manage complex calendars, and coordinate domestic and international travel, ensuring timely, discreet handling of priorities.

The ideal candidate has a strong track record supporting executives—especially in sales/marketing settings—with superb communication, emotional intelligence, and proficiency across productivity suites and

Formación

• 10 years of experience supporting executive leaders.
• Experience supporting C-level executives, board members, and international visitors.
• Proficiency with productivity suites and enterprise tools.
• Experience in sales or marketing environments preferred.

Responsabilidades

• Manage complex calendars and scheduling of internal and external meetings for executives.
• Coordinate logistics for meetings, conferences, and events, and prepare presentations and materials.
• Arrange domestic and international travel with emphasis on efficiency.
• Interact with C-level executives and Board members for committee meetings and sensitive interactions.
• Manage external visitors including customers and investors.
• Handle highly confidential business information.
• Oversee department purchases on company card and reconcile expenses.
• Provide back-up support for other administrative team members.
• Resolve time-sensitive issues with precision and strong organizational, written, and verbal communication skills.

Conocimientos

Conflict Resolution

Multi-tasking

Oral Communication

Organizational Skills

Educación

Bachelor's degree

Descripción del empleo

Are you an accomplished administrative professional looking to make an impact supporting senior leadership? A dynamic, forward-thinking organization in San Jose is seeking a collaborative, detail-oriented Executive Assistant to partner directly with its Commercial Vice Presidents in an engaging, on-site environment. In this consultant role, you will take ownership of high-priority initiatives, orchestrate complex calendars, and coordinate seamless domestic and international travel logistics. You will serve as a trusted liaison interacting with C-level executives, board members, and global visitors, ensuring time-critical priorities are handled with precision, discretion, and sound judgment. The ideal candidate brings extensive background supporting executive leaders—ideally within sales and marketing environments—along with exceptional communication skills, emotional intelligence, and proficiency across productivity suites and enterprise tools. Ready to take the next step in your administrative career?

Salary: $50 - $60 per hour

Shift: First

Work hours: 8 AM - 5 PM

Education: Bachelors

Responsibilities

• Manage complex calendars and take charge of scheduling internal and external meetings, using insight and exercising judgment as needed
• Coordinate logistics for customer meetings, conferences, and events, and assist with the preparation of customer presentations, briefings, reports, and meeting materials
• Arrange domestic and international travel, ensuring maximum time efficiency and effectiveness
• Interact with C‑level executives and Board members to coordinate committee meetings and other business-critical interactions
• Manage external visitors including customers and investors
• Handle business details of a highly confidential and critical nature
• Manage department purchases on company credit card, reconcile monthly spending
• Provide back‑up support for other members of Bloom's administrative team
• Resolve time sensitive issues with a high degree of precision and exhibit exceptionalorganizational, written, and verbal communication skills

Skills

• Conflict Resolution
• Multi-tasking
• Oral Communication
• Organizational Skills

Qualifications

• Years of experience: 10 years
• Experience level: Experienced

Benefits

• Medical
• Prescription
• Dental
• Vision
• AD & D
• Life Insurance
• Short-term disability
• 401K plan

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD & D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Experience

• Experienced
• 10 years

Education

• Bachelors