Journals Publishing Support Specialist

Oxford University Press; New York (NY); On-site; USD 52,000 - 54,000; Full time

Job summary

Oxford University Press in New York, NY is seeking a Publishing Assistant, Journals to support the Journals Editorial team with administrative and editorial tasks across academic journals. You will help manage journals, prepare reports, and maintain journal pages while collaborating with production, marketing, and digital teams.

The ideal candidate will have strong organizational skills, the ability to learn new systems quickly, and excellent English communication.

Qualifications

• Good organizational skills and the ability to work independently.
• Ability to learn new systems and processes quickly.
• A good team spirit and the ability to work collaboratively.
• Self-discipline with the ability to manage and balance priorities under time pressure.
• Good attention to detail and numeracy.
• Excellent spoken and written English.
• Experience with Microsoft Office products.

Responsibilities

• Assist in the management of existing journals through administrative and research support.
• Prepare regular publishing update reports for journals covering performance measures.
• Provide regular data reports and analytics to support journal strategies.
• Complete relevant payments and track expenses accurately.
• Ensure journal home pages are up to date, including Editorial Board details.
• Respond to external queries and requests from editors and societies via email.
• Work collaboratively with production, marketing, and digital teams to deliver an excellent service.
• Organize meetings, attend and take minutes, arrange catering, travel and room bookings, and pay expenses.
• Assist in maintaining journals contracts repository and data management best practices.
• Assist in the acquisition process with proposals, transition and launch meetings.
• Coordinate with other journals departments to improve communications between staff.
• Support special projects, including Oxford Journals Executive Summit.

Job description

Oxford University Press in New York, NY is seeking a Publishing Assistant, Journals to support the Journals Editorial team with administrative and editorial tasks across academic journals. You will help manage journals, prepare reports, and maintain journal pages while collaborating with production, marketing, and digital teams.

The ideal candidate will have strong organizational skills, the ability to learn new systems quickly, and excellent English communication.