Publishing Assistant, Journals

OUP; New York (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

Oxford University Press in New York seeks a proactive Administrative and Editorial Support team member to assist journals with administrative and research tasks. You will prepare publishing updates, generate data reports, and help manage journal content and contracts.

Collaborating with production, marketing, and digital groups, you will organize meetings, track payments, and support external editors and societies. Strong English, organization, and MS Office skills are essential.

Qualifications

• Good organizational skills and the ability to work independently.
• Ability to pick up new tasks and learn new systems quickly.
• Strong team spirit and ability to work collaboratively.
• Self-discipline with the ability to prioritize under time pressure.
• Good attention to detail and numeracy.
• Excellent spoken and written English.
• Experience with Microsoft Office products.

Responsibilities

• Assist in the management of existing journals through administrative and research support.
• Prepare regular publishing update reports for journals with performance measures.
• Provide regular data reports and analytics to support journal strategies.
• Complete relevant payments and track them efficiently and accurately.
• Maintain journal home pages, e.g., Editorial Board details and data updates.
• Respond to external queries from editors or societies and internal staff via email.
• Collaborate with production, marketing, and digital teams to deliver excellent service.
• Organize meetings, take minutes, arrange catering, travel, and expenses.
• Assist in maintaining journals contracts repository and data management best practices.
• Assist in acquisition processes with proposals, transitions, and launch meetings.
• Work with other OUP journals departments to enhance communications.

Skills

Organizational skills

Independent work

Team collaboration

Prioritization

Attention to detail

Numeracy

MS Office

English proficiency

Tools

Microsoft Office

Job description

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As the world's largest university press, Oxford University Press combines global reach with a deep understanding of local audiences. We are committed to publishing serious non-fiction and partnering with authors whose authority, insight, and originality illuminate the issues that shape public discourse. If you share that passion, you may be an ideal fit for us.

With a presence in more than 50 countries and millions of customers worldwide, OUP publishes books that inform debate, illuminate the past, and help shape the future. An idea championed at OUP can have truly global impact.

You will be a key member of our global Publishing Support Team, providing administrative and editorial support across our multi-disciplinary portfolio of academic Journals.

PRINCIPAL ACCOUNTABILITIES/KEY RESULT AREAS

• Assist in the management of existing journals through administrative and research support
• Prepare the regular publishing update reports for journals covering a wide range of performance measures
• Provide regular data reports and analytics to support and develop journal strategies
• Completing relevant payments and tracking efficiently and accurately
• Ensuring journal home pages are up to date, for example by maintaining Editorial Board details, or adding new data or features
• Ownershipofrespondingtosomeexternal queries and requestsfrom editors and/or societies, as well as internal staff, via email
• Work collaboratively and productively with other functional groups (especially production, marketing, digital) to deliver an excellentservice
• Organize meetings, attending and taking minutes as appropriate, undertaking catering, travel and room booking arrangements and paying of expenses
• Assist in maintaining the journals contracts repository and maintain best practice in data management
• Assist in the acquisition process with preparation of proposals, participation in transition and launch meetings, as appropriate
• Work with other OUP journals departments as required to accomplish tasks and enhance communications between staff in relevant offices
• Special projects as assigned, including assisting with organization of Oxford Journals Executive Summit

KNOWLEDGE AND EXPERIENCE

You should be able to demonstrate

• Good organizational skills and the ability to work independently
• The ability to pick up new tasks and learn new systems and processes quickly
• A good team spirit and the ability to work collaboratively
• Self-discipline with the ability to manage and balance priorities under time pressure
• Good attention to detail and numeracy
• Excellent spoken and written English
• Experience with Microsoft Office products

KEY COMPETENCIES

Behaviour

Technical / Functional

• Responsive
• Communicate effectively and build strong relationships
• Well Organised
• Ability to multi-task
• Data gathering
• Data interpretation
• Reporting

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.