Publishing Assistant

Springer Nature; Philadelphia (Philadelphia County); Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental and Vision

401(k) with company match

Hybrid office working policy

Tuition Assistance

Employee discounts

Job summary

Springer Nature is seeking a Publishing Assistant for the Medicine & Life Sciences Springer Journals Group in a hybrid role based in New York or Philadelphia. You will support editors, society partners, and authors, handling administrative tasks and contributing to journal performance analyses.

The position requires a Bachelor's degree or equivalent, strong writing and communication skills, and experience with publishing workflows.

Qualifications

• Bachelor's degree or equivalent in a relevant discipline.
• Experience in academic publishing preferred.
• Strong written and verbal communication with diverse stakeholders.
• Excellent writing skills for reports, presentations, and correspondence.
• Solid understanding of scholarly publishing and research concepts.
• Exceptional organizational skills to manage multiple priorities.
• Proactive problem-solver with process improvement mindset.

Responsibilities

• Serve as a key contact for Editors-in-Chief and Editorial Board members with a customer-focused approach.
• Support annual journal targets for submissions, publications, and turnaround times.
• Handle inquiries from internal and external stakeholders with professional communication.
• Prepare materials for team reports, conferences, and Editorial Board meetings.
• Monitor and ensure timely completion of journal reports and project milestones.
• Analyze and report on key publishing metrics and journal performance.
• Coordinate editorial and publishing projects under Publishing Editors.
• Maintain data accuracy in publishing systems and workflows.
• Collaborate across Editorial, Production, Marketing, and Conferences teams.

Skills

Strong communication

Excellent writing

Organizational skills

Independent work

Cross-functional collaboration

Editorial understanding

Education

Bachelor's degree or equivalent

Tools

JFlow

CoreMedia Studio

Publishing workflows

Editorial management systems

Job description

Job title: Publishing Assistant - Springer Journals
Locations: New York or Philadelphia - hybrid working model

Closing date: November 6, 2026

About Springer Nature

Springer Nature is one of the leading publishers of research in the world. We publish the largest number of journals and books and are a pioneer in open research. Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning. We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world. For more information, please visit about.springernature.com and follow @SpringerNature.

At Springer Nature, werecognisethatgreat talentdevelops through many different paths. We encourage applications from individuals with strong transferable skills, provided they are supported by relevant experience that shows how those skills have been successfully applied in practice. Our hiring approach balances skills, experience, and potential to ensure each role is fulfilled with both short term effectiveness andlong termgrowth in mind.

About the Role

We are seeking a motivated and enthusiastic individual to join our Medicine & Life Sciences Springer Journals Group as a Publishing Assistant. Under the guidance of the Executive Publisher, the Publishing Assistant provides administrative and projectmanagement support for a portfolio of journals in Neuroscience, Psychiatry, and Pharmacology, and offers general assistance to the team of Publishers based in US and the global program.
The Publishing Assistant will help deliver bestinclass service to EditorsinChief, Editorial Board Members, society representatives, authors, and peer reviewers. Working with colleagues throughout the company, you will also gain valuable exposure and experience in many aspects of the publishing industry.

This is a hybrid working position offered in our New York or Philadelphia office. The location(s) strategy supports team structure and aligns business needs.

Role Responsibilities:

• Serve as a key point of contact and trusted resource for Editors-in-Chief, Editorial Board members, and society partners, demonstrating a customer-focused approach and effective communication.
• Support the achievement of annual journal targets for submissions, publications, transfers, and turnaround times by maintaining a high level of accountability, operational efficiency, and attention to detail.
• Manage general inquiries from internal Springer Nature stakeholders and external partners, including editors and authors, utilizing strong communication skills and professionalism to ensure timely and accurate responses.
• Prepare materials for team reports, conferences, and Editorial Board meetings, including PowerPoint presentations, and provide administrative support for departmental meetings through strong writing, organizational, and communication skills.
• Request annual journal reports, monitor reporting schedules, and ensure timely completion through excellent project management and accountability.
• Compile, analyze, and report key performance indicators, including article output, citations, usage, media coverage, and other publishing metrics.
• Manage ongoing and ad hoc editorial and publishing projects under the direction of Publishing Editors, including editor recruitment and onboarding, journal performance reporting, publication ethics investigations, invoice management, and other assigned initiatives.
• Apply knowledge of publishing workflows and systems to support editorial and operational processes, ensuring data accuracy and process efficiency.
• Build strong collaborative relationships with colleagues across Editorial, Production, Marketing, Conferences, and other departments to coordinate deadlines and support successful journal operations.
• Contribute to social media and marketing initiatives by preparing content, supporting promotional activities, and communicating journal achievements to relevant audiences.
• Maintain accurate journal and editorial data within publishing systems, including JFlow, CoreMedia Studio, and other internal platforms.
• Partner with Publishing Assistants and colleagues across publishing divisions to share best practices and identify opportunities for workflow, operational, and communication improvements.
• Participate in cross-departmental projects and initiatives related to publication ethics, data transparency, Open Access policies, and emerging industry developments, demonstrating adaptability and collaboration.
• Utilize editorial judgment and manuscript assessment skills when supporting editorial activities, journal performance analyses, and publishing projects.

Experience, Skills & Qualifications:

• Bachelor's degree or equivalent, preferably in a relevant discipline.
• Previous experience in academic publishing is preferred
• Strong verbal and written communication skills, with the ability to communicate effectively with diverse internal and external stakeholders.
• Excellent writing skills, including the ability to prepare reports, presentations, meeting materials, and professional correspondence.
• Strong scientific comprehension, with the ability to understand and communicate scholarly research and publishing concepts.
• Exceptional organizational skills with the ability to manage multiple priorities, meet deadlines, and work independently.
• Demonstrated accountability and attention to detail when managing projects, data, reporting, and administrative responsibilities.
• Resourceful and proactive problem solver who identifies opportunities for process improvements and operational efficiencies.
• Excellent collaboration and interpersonal skills, with the ability to build productive working relationships across departments and organizational levels.
• Professional, diplomatic, and confident when interacting with senior stakeholders, editors, society partners, and authors.
• Strong presentation, networking, and stakeholder engagement skills.
• Experience working with publishing workflows, editorial management systems, databases, and reporting tools is highly desirable.
• Adaptable and flexible, with the ability to thrive in a multicultural, fast-paced publishing environment and respond effectively to changing priorities.
• Customer-focused mindset with a commitment to delivering high-quality support and service to editors, authors, partners, and internal stakeholders.
• Commercial awareness and an entrepreneurial approach to identifying opportunities that support journal growth and performance.

In return, we offer a competitive salary range and great employee benefits.

Springer Nature US provides a comprehensive and competitive benefits package which includes the benefit offerings listed below:

• Medical, Dental and Vision
• 401(k) with company match and contribution
• Hybrid office working policy, Summer Hours, and paid time off
• Flexible Spending and Commuter programs
• Multiple Life insurance options
• Disability coverage
• Tuition Assistance
• Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance
• Employee Assistance Program
• Family friendly benefits and a variety of employee discounts
• An array of Employee Social Networks

US Annualized Base Salary Range: $45,000 - $50,000. The salary offer may vary based on work experience, education, skill level and equity. The US salary range does not align with the salary ranges in other countries when converted to the currency of that country.

Springer Nature is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf poster.

At Springer Nature, our mission is to be part of progress - and that begins with inclusion: of people, perspectives, and ideas. We believe that diverse perspectives drive progress, and we are committed to creating an environment where people and ideas can flourish. If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation. Find out more about our DEI work here: https://group.springernature.com/gp/group/taking-responsibility/diversity-equity-inclusion

For more information about career opportunities in Springer Nature please visit https://springernature.wd3.myworkdayjobs.com/SpringerNatureCareers/

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Job Posting End Date:

7-11-2026