Publishing Assistant, Journals

Oxford University Press; New York (NY); On-site; USD 52,000 - 54,000; Full time

Job summary

Oxford University Press in New York, NY is seeking a Publishing Assistant, Journals to support the Journals Editorial team with administrative and editorial tasks across academic journals. You will help manage journals, prepare reports, and maintain journal pages while collaborating with production, marketing, and digital teams.

The ideal candidate will have strong organizational skills, the ability to learn new systems quickly, and excellent English communication.

Qualifications

• Good organizational skills and the ability to work independently.
• Ability to learn new systems and processes quickly.
• A good team spirit and the ability to work collaboratively.
• Self-discipline with the ability to manage and balance priorities under time pressure.
• Good attention to detail and numeracy.
• Excellent spoken and written English.
• Experience with Microsoft Office products.

Responsibilities

• Assist in the management of existing journals through administrative and research support.
• Prepare regular publishing update reports for journals covering performance measures.
• Provide regular data reports and analytics to support journal strategies.
• Complete relevant payments and track expenses accurately.
• Ensure journal home pages are up to date, including Editorial Board details.
• Respond to external queries and requests from editors and societies via email.
• Work collaboratively with production, marketing, and digital teams to deliver an excellent service.
• Organize meetings, attend and take minutes, arrange catering, travel and room bookings, and pay expenses.
• Assist in maintaining journals contracts repository and data management best practices.
• Assist in the acquisition process with proposals, transition and launch meetings.
• Coordinate with other journals departments to improve communications between staff.
• Support special projects, including Oxford Journals Executive Summit.

Job description

Job Title: Publishing Assistant, Journals

Location: New York, NY, US, 10016

Salary: 52,155-54,000

Division: Academic

Department: Journals Editorial

Job Description:

As the world's largest university press, Oxford University Press combines global reach with a deep understanding of local audiences. We are committed to publishing serious non-fiction and partnering with authors whose authority, insight, and originality illuminate the issues that shape public discourse. If you share that passion, you may be an ideal fit for us.

With a presence in more than 50 countries and millions of customers worldwide, OUP publishes books that inform debate, illuminate the past, and help shape the future. An idea championed at OUP can have truly global impact.

Purpose of the Job

You will be a key member of our global Publishing Support Team, providing administrative and editorial support across our multi-disciplinary portfolio of academic Journals.

Principal Accountabilities/Key Result Areas

• Assist in the management of existing journals through administrative and research support


• Prepare the regular publishing update reports for journals covering a wide range of performance measures


• Provide regular data reports and analytics to support and develop journal strategies


• Completing relevant payments and tracking efficiently and accurately


• Ensuring journal home pages are up to date, for example by maintaining Editorial Board details, or adding new data or features


• Ownership of responding to some external queries and requests from editors and/or societies, as well as internal staff, via email


• Work collaboratively and productively with other functional groups (especially production, marketing, digital) to deliver an excellent service


• Organize meetings, attending and taking minutes as appropriate, undertaking catering, travel and room booking arrangements and paying of expenses


• Assist in maintaining the journals contracts repository and maintain best practice in data management


• Assist in the acquisition process with preparation of proposals, participation in transition and launch meetings, as appropriate


• Work with other OUP journals departments as required to accomplish tasks and enhance communications between staff in relevant offices


• Special projects as assigned, including assisting with organization of Oxford Journals Executive Summit

Knowledge and Experience

You should be able to demonstrate

• Good organizational skills and the ability to work independently


• The ability to pick up new tasks and learn new systems and processes quickly


• A good team spirit and the ability to work collaboratively


• Self-discipline with the ability to manage and balance priorities under time pressure


• Good attention to detail and numeracy


• Excellent spoken and written English


• Experience with Microsoft Office products

Key Competencies

Behaviour

1. Responsive


2. Communicate effectively and build strong relationships


3. Well Organised


4. Ability to multi-task

Technical / Functional

1. Data gathering


2. Data interpretation


3. Reporting

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.

Equal employment opportunity, including veterans and individuals with disabilities.