Administrative Assistant, Publishing Operations - Temporary

Adweek; New York (NY); Hybrid; USD 43,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

401(k)

Paid parental leave

Hybrid Work Schedule

Job summary

Bloomsbury Publishing USA is seeking an Operations Assistant in New York on a temporary 12-month basis to support publishing workflows, metadata management, and archive upkeep.

You will maintain title data in CMS, digitize assets, and coordinate with UK colleagues to ensure aligned workflows, while handling mailings and general office tasks in a hybrid in-office role.

Qualifications

• High School Diploma or GED; associate/bachelor’s degree a plus.
• Strong organizational skills and meticulous data entry.
• Proficiency with Excel; CMS experience; basic formulas & data filters.
• Excellent written and verbal communication; works with international teams.

Responsibilities

• Maintain and update title data in internal and external CMS; pull reports and query title databases.
• Digitize physical assets; download, organize, and archive digital files according to naming protocols.
• Liaise with UK-based team members to align ongoing publishing workflows.
• Order book copies from the warehouse, handle outbound mailings, and provide general office support.

Skills

Organizational skills

Attention to detail

Data entry

Proofreading

Excel

Communication

Confidentiality

Education

High School Diploma or GED

Tools

CMS

Microsoft Excel

Job description

Temporary

We are seeking a detail-oriented, highly organized Operations Assistant to join our team in New York on a temporary 12-month basis. In this role, you will play a central part in supporting our core publishing operations workflow, ensuring that title databases, digital records, and physical archives are meticulously maintained.

This is an ideal opportunity for an operational problem-solver seeking hands-on experience in publishing operations, metadata management, and transatlantic cross-team collaboration.

Responsibilities

• Maintain and update title data in internal and external Content Management Systems (CMS); pull reports and query title databases.
• Digitize physical assets; download, organize, and archive digital files according to standard naming protocols.
• Liaise directly with UK-based team members to ensure alignment across ongoing publishing workflows.
• Order book copies from the warehouse, handle outbound mailings/packages, and provide general office administrative support.

• Strong organizational skills, close attention to detail, and proven accuracy in data entry and proofreading.
• Proficiency in Microsoft Excel (spreadsheets, basic formulas, data filtering) and standard office hardware (scanning/printing).
• Proactive, solution-oriented mindset with polished written and verbal communication skills across internal and international teams.
• Ability to handle proprietary and sensitive organizational information with confidentiality.
• High School Diploma or GED required (Associate/Bachelor’s degree a plus).

Location

(Hybrid) Candidates must reside in the NY tri-state area and be able to work in the office 4 days per week.

Equal Opportunity Employment

Bloomsbury Publishing USA is proud to be an equal-opportunity employer. Our company has always followed and will continue to follow a policy of providing equal opportunity employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, sex, ethnicity, veteran status, or any other legally protected characteristic.

We welcome and celebrate talent from all backgrounds and believe that belonging and inclusion are crucial elements to our success. We are dedicated to actively and continuously improving our practices to better support all of our employees.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• 401(k)
• Paid parental leave
• Hybrid Work Schedule

$47,500