Job Listing: Rental & Events Coordinator

Virginia Association of Museums; Alexandria (VA); On-site; Part time

Job summary

An established industry player seeks a Rental & Events Coordinator to enhance visitor experiences through expertly managed rentals and events. This dynamic role involves overseeing the Historic Alexandria rental program, ensuring seamless coordination of weddings, corporate events, and private parties. You will work closely with a dedicated team, promoting the department's offerings while maintaining the integrity of historic sites. If you are passionate about event management and customer service, this opportunity allows you to make a significant impact within a supportive and diverse environment. Weekend and evening availability is essential.

Qualifications

• 1+ year of event management experience in a sales or retail environment.
• Strong communication and customer service skills are essential.

Responsibilities

• Manage rental program from inquiry to event wrap-up.
• Coordinate with part-time staff for day-of-rental information.

Skills

Customer Service

Communication Skills

Attention to Detail

Troubleshooting

Event Management

Education

High School Diploma or GED

Two-Year College Degree

Tools

Word Processing Software

Job description

Job Listing: Rental & Events Coordinator

Position Title: Rental & Events Coordinator

Compensation: $18.83 - $33.13 Hourly

Job Type: Part-time (30 hours) per week

Apply: To apply, please visit the website.

Summary: Bring historic experiences to visitors and residents through rentals and events! This position manages the Historic Alexandria rental program and supports a variety of departmental events. They are responsible for coordinating site rentals, including weddings, meetings/corporate events, concerts/recitals, and private parties. The incumbent ensures details for each event are organized and implemented based upon the agreed upon contract while protecting the historic fabric of each site. They actively market and promote the department’s sites at community functions, wedding showcases, and other sales events. The Associate works closely with the division’s Assistant Director on space and staff availability. The incumbent’s work is critical to generating revenue to meet departmental financial goals.
A commitment to diversity, accessibility, inclusion, and public service is at the core of this position and the department. This position is part of the Education & Operations division. The position reports to the Director of Education and Museum Operations and supervises volunteers and part-time staff who assist with rentals and events. Weekend and evening work is required.

What You Should Bring:
To be considered as an ideal candidate, applicants must be enthusiastic and have excellent customer service and communication skills. They must possess strong attention to detail, excellent troubleshooting skills, and a willingness to do what it takes to get a job done. They must have the ability to work well independently and collaboratively with a small team. Due to the nature of this position, they also should be able to climb stairs, stand and/or walk for long periods of time, and lift up to 50 pounds with or without an accommodation.

The Opportunity:

• Manages rental program from start to finish - from inquiry, contracts/payments, planning/coordination, vendor load in, to wrap-up.
• Works with part-time staff to provide important day-of-rental information.
• Cultivates existing and prospective clients to enhance the OHA rental program.
• Supports departmental events and programs.
• Collects quarterly performance calendar information for PIO to distribute.
• Performs related work as required.

Preferred Qualifications:

• At least one year of event management experience and at least one year of experience in a sales or retail environment.
• Two-Year College Degree.
• Four years of experience and/or knowledge of office management practices and procedures, including good knowledge of word processing.
• Ability to take and/or transcribe dictation.
• Ability to verbally communicate courteously and effectively with many different members of the general public.
• Ability to follow complex oral and written directions.
• Ability to maintain complex clerical records and prepare reports from such records.
• Ability to make decisions in accordance with laws, ordinances, regulations, and established procedures.
• Ability to plan and coordinate moderately complex work projects requiring assistance of others.

Minimum & Additional Requirements:

High School Diploma or GED; at least two years of responsible clerical experience, including some experience in office management activities that involved provision of basic secretarial services such as typing, stenography, filing, reception, or preparing reports and correspondence at a level equivalent to Administrative Support III; and completion of high-school level courses in general studies, including English; or any equivalent combination of experience and training which provides the required knowledge, skills, and ability.