Job Costing Specialist: Margin Guard & Closeout

Heartland Paving Partners; Tinton Falls (NJ); On-site; USD 55,000 - 85,000; Full time

Job summary

Heartland Paving Partners is seeking a Job Costing Administrator to validate and reconcile all job cost data in OneCrew, ensuring accurate project costing prior to billing and closeout. The role links field operations, project management, and accounting to protect margins and enable timely invoicing.

You will track field activity, verify labor, materials, equipment, and subcontractor costs, and coordinate with field teams and accounting to support margins and invoicing deadlines.

Qualifications

• Associate’s or Bachelor’s degree in Construction Management, Accounting, Finance, or related field (or equivalent field experience)
• 2+ years of experience in construction job costing, project coordination, or construction accounting
• Familiarity with construction cost categories (labor, materials, equipment, subcontractors, trucking)
• Experience with job costing or ERP systems (OneCrew or similar construction software preferred)
• Strong understanding of construction documentation (tickets, change orders, invoices, etc.)

Responsibilities

• Track project activity and receive updates as field crews complete work in real time
• Assess and validate job profitability by evaluating operational improvements
• Review all job “actuals” entered in the OneCrew system, including labor hours, material quantities, equipment usage, trucking, and subcontractor charges
• Reconcile job cost data against supporting construction documentation, such as invoices, tickets, timecards, and equipment logs
• Identify missing costs, discrepancies, or misallocations and coordinate with field supervisors, project managers, vendors, and accounting
• Ensure all costs are captured before job closeout
• Validate that job costing aligns with contract scope, change orders, and approved work
• Provide formal sign-off that the job is fully and accurately costed in OneCrew
• Release job to Sales/Project Management for final review of job performance
• Upon Sales approval, confirm readiness for Accounting to invoice, bill, and close out the project
• Support continuous improvement of job costing processes and documentation accuracy

Skills

Construction cost tracking

Real-time data updates

Profitability assessment

Cost reconciliation

Education

Associate’s or Bachelor’s degree in Construction Management, Accounting, Finance, or related field

or equivalent field experience

Tools

OneCrew

Job description

Heartland Paving Partners is seeking a Job Costing Administrator to validate and reconcile all job cost data in OneCrew, ensuring accurate project costing prior to billing and closeout. The role links field operations, project management, and accounting to protect margins and enable timely invoicing.

You will track field activity, verify labor, materials, equipment, and subcontractor costs, and coordinate with field teams and accounting to support margins and invoicing deadlines.