Job Costing Specialist - Protect Margin & Closeouts

Garden State Pavement Solutions; Reevytown (NJ); On-site; USD 55,000 - 85,000; Full time

Job summary

Garden State Pavement Solutions in Tinton Falls, NJ is seeking a Job Costing Administrator to validate and reconcile job cost data in the OneCrew system, ensuring accurate project costing prior to billing and closeout.

You will coordinate between field operations, project management, sales, and accounting to document labor, materials, equipment, trucking, and subcontractor costs, safeguarding margins and timely invoicing.

Qualifications

• Associate’s or Bachelor’s degree in Construction Management, Accounting, Finance, or related field (or equivalent field experience).
• 2+ years of experience in construction job costing, project coordination, or construction accounting.
• Familiarity with construction cost categories (labor, materials, equipment, subcontractors, trucking).
• Experience with job costing or ERP systems (OneCrew or similar construction software preferred).

Responsibilities

• Track project activity and receive updates as field crews complete work in real time.
• Assess and validate job profitability by evaluating operational improvements.
• Review all job “actuals” entered in the OneCrew system, including field labor hours (regular and overtime), material quantities and delivery tickets, equipment usage (owned and rented), trucking, hauling, and disposal costs, subcontractor and vendor charges.
• Reconcile job cost data against supporting construction documentation, such as vendor and supplier invoices, material delivery tickets and weight slips, field timecards and payroll reports, equipment logs and rental agreements, subcontractor invoices and agreements.
• Identify missing costs, discrepancies, or misallocations and coordinate with field supervisors/foremen, project managers or sales team, vendors and subcontractors, and accounting.
• Ensure all committed and incurred costs are captured before job closeout.
• Validate that job costing aligns with contract scope, change orders, and approved work.
• Provide formal sign-off that the job is fully and accurately costed in OneCrew.
• Release job to Sales/Project Management for final review of job performance (actual vs. estimated costs, margin analysis).
• Upon Sales approval, confirm readiness for Accounting to invoice, bill, and close out the project.
• Support continuous improvement of job costing processes and documentation accuracy.

Skills

Job costing

Construction accounting

Project coordination

Cost control

Education

Associate’s or Bachelor’s degree in Construction Management, Accounting, Finance, or related field

Tools

OneCrew

Job description

Garden State Pavement Solutions in Tinton Falls, NJ is seeking a Job Costing Administrator to validate and reconcile job cost data in the OneCrew system, ensuring accurate project costing prior to billing and closeout.

You will coordinate between field operations, project management, sales, and accounting to document labor, materials, equipment, trucking, and subcontractor costs, safeguarding margins and timely invoicing.