Job Costing Administrator

Garden State Pavement Solutions; Tinton Falls (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Garden State Pavement Solutions is seeking a Job Costing Administrator to validate and reconcile all job cost data in OneCrew, ensuring accurate costing before billing and closeout. You will act as the bridge between field operations, project management, sales, and accounting to protect margins.

In this role you will track activity, review labor, materials, equipment, trucking, and subcontractor costs, validate against contracts and change orders, and sign off on costed jobs for invoicing.

Qualifications

• 2+ years of proven construction job costing experience.
• Bachelor’s or Associate degree in CM/Accounting/Finance.
• Familiar with construction cost categories and documentation.

Responsibilities

• Track project activity and update field crews in real time.
• Validate job profitability and assess improvements.
• Review actual costs against documentation (invoices, tickets, timecards).
• Ensure costs are captured before closeout and aligned with contract scope.
• Provide sign-off for fully costed jobs and prepare for invoicing.

Skills

Job costing

ERP systems

Construction documentation

Project coordination

Cost categories

Education

Associate’s or Bachelor’s degree in Construction Management, Accounting, Finance

Tools

OneCrew or similar construction software

Job description

The Job Costing Administrator is responsible for validating and reconciling all job cost data captured in the OneCrew system to ensure accurate project costing prior to billing and closeout. This role serves as a key link between field operations, project management/sales, and accounting by confirming that all labor, material, equipment, and subcontractor costs are properly documented and recorded. The position plays a critical role in protecting job margins and ensuring timely, accurate invoicing.

Key Responsibilities:

• Track project activity and receive updates as field crews complete work in real time
• Assess and validate job profitability by evaluating operational improvements
• Review all job “actuals” entered in the OneCrew system, including:

• Field labor hours (regular and overtime)
• Material quantities and delivery tickets
• Equipment usage (owned and rented)
• Trucking, hauling, and disposal costs
• Subcontractor and vendor charges

• Reconcile job cost data against supporting construction documentation, such as:

• Vendor and supplier invoices
• Material delivery tickets and weight slips
• Field timecards and payroll reports
• Equipment logs and rental agreements
• Subcontractor invoices and agreements

• Identify missing costs, discrepancies, or misallocations and coordinate with:

• Field supervisors/foremen
• Project managers or sales team
• Vendors and subcontractors
• Accounting

• Ensure all committed and incurred costs are captured before job closeout
• Validate that job costing aligns with contract scope, change orders, and approved work
• Provide formal sign-off that the job is fully and accurately costed in OneCrew
• Release job to Sales/Project Management for final review of job performance (actual vs. estimated costs, margin analysis)
• Upon Sales approval, confirm readiness for Accounting to invoice, bill, and close out the project
• Support continuous improvement of job costing processes and documentation accuracy

Qualifications:

• Associate’s or Bachelor’s degree in Construction Management, Accounting, Finance, or related field (or equivalent field experience)
• 2+ years of experience in construction job costing, project coordination, or construction accounting
• Familiarity with construction cost categories (labor, materials, equipment, subcontractors, trucking)
• Experience with job costing or ERP systems (OneCrew or similar construction software preferred)
• Strong understanding of construction documentation (tickets, change orders, invoices, etc.)