Japanese-Bilingual Executive Assistant for Global Ops

Pasona Inc.; Plano (TX); On-site; USD 39,000 - 43,000; Full time

Job summary

Pasona Inc. in Plano, TX is seeking an experienced Japanese-English bilingual Executive Assistant to provide high-level administrative and operational support to senior executives at a global company. The role requires 5+ years of relevant experience, on-site presence in Plano, and strong proficiency in Japanese and English.

Expect coordination of schedules, travel, meetings, and reporting across U.S. and Japan.

Qualifications

• 5+ years of executive administrative support or office operations experience.
• Professional-level Japanese and English proficiency (speaking, reading, and writing).
• Strong understanding of Japanese business culture and professional etiquette.
• Experience coordinating executive calendars, travel arrangements, meetings, and expense reports.
• Proficiency in Microsoft Office 365, including Outlook, Teams, Excel, Word, and PowerPoint.

Responsibilities

• Manage executive calendars, appointments, meetings, and schedules across multiple time zones.
• Coordinate domestic and international business travel, including flights, hotels, transportation, and itineraries.
• Organize executive meetings, conference calls, business dinners, and company events.
• Prepare and process expense reports, invoices, and administrative documentation.
• Communicate professionally with Japanese and English-speaking executives, employees, and external partners.
• Prepare meeting materials, presentations, reports, and occasional Japanese-to-English translations.
• Provide general office and administrative support, including office supplies, mail, and internal coordination.
• Maintain confidentiality of sensitive business and executive information.
• Utilize Microsoft 365 and other digital tools to improve administrative efficiency.

Skills

Japanese language

English language

Calendar management

Travel coordination

Microsoft Office 365

Communication

Organizational skills

Problem solving

Education

Bachelor's degree in Business Administration

Tools

Outlook

Teams

Excel

PowerPoint

Job description

Pasona Inc. in Plano, TX is seeking an experienced Japanese-English bilingual Executive Assistant to provide high-level administrative and operational support to senior executives at a global company. The role requires 5+ years of relevant experience, on-site presence in Plano, and strong proficiency in Japanese and English.

Expect coordination of schedules, travel, meetings, and reporting across U.S. and Japan.