Executive Assistant- Japanese Bilingual

Pasona Inc.; Plano (TX); Presencial; USD 39.000 - 43.000; Jornada completa

Descripción de la vacante

Pasona Inc. in Plano, TX is seeking an experienced Japanese-English bilingual Executive Assistant to provide high-level administrative and operational support to senior executives at a global company. The role requires 5+ years of relevant experience, on-site presence in Plano, and strong proficiency in Japanese and English.

Expect coordination of schedules, travel, meetings, and reporting across U.S. and Japan.

Formación

• 5+ years of executive administrative support or office operations experience.
• Professional-level Japanese and English proficiency (speaking, reading, and writing).
• Strong understanding of Japanese business culture and professional etiquette.
• Experience coordinating executive calendars, travel arrangements, meetings, and expense reports.
• Proficiency in Microsoft Office 365, including Outlook, Teams, Excel, Word, and PowerPoint.

Responsabilidades

• Manage executive calendars, appointments, meetings, and schedules across multiple time zones.
• Coordinate domestic and international business travel, including flights, hotels, transportation, and itineraries.
• Organize executive meetings, conference calls, business dinners, and company events.
• Prepare and process expense reports, invoices, and administrative documentation.
• Communicate professionally with Japanese and English-speaking executives, employees, and external partners.
• Prepare meeting materials, presentations, reports, and occasional Japanese-to-English translations.
• Provide general office and administrative support, including office supplies, mail, and internal coordination.
• Maintain confidentiality of sensitive business and executive information.
• Utilize Microsoft 365 and other digital tools to improve administrative efficiency.

Conocimientos

Japanese language

English language

Calendar management

Travel coordination

Microsoft Office 365

Communication

Organizational skills

Problem solving

Educación

Bachelor's degree in Business Administration

Herramientas

Outlook

Teams

Excel

PowerPoint

Descripción del empleo

Executive Assistant - Japanese Bilingual

Location: Plano, TX

Employment Type: Full-Time, Contract

Work Schedule: On-site (Monday-Friday)

Pay Rate: $28.00-$31.50/hour (DOE)

Position Summary

We are seeking an experienced Japanese-English Bilingual Executive Assistant to provide high-level administrative and operational support to senior executives at a global company.

The ideal candidate has at least 5 years of executive administrative support or office operations experience, strong organizational skills, and a solid understanding of Japanese business culture.

This position involves managing executive schedules, coordinating domestic and international travel, organizing meetings and events, and communicating with stakeholders in both the U.S. and Japan.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and schedules across multiple time zones.
• Coordinate domestic and international business travel, including flights, hotels, transportation, and itineraries.
• Organize executive meetings, conference calls, business dinners, and company events.
• Prepare and process expense reports, invoices, and administrative documentation.
• Communicate professionally with Japanese and English-speaking executives, employees, and external partners.
• Prepare meeting materials, presentations, reports, and occasional Japanese-to-English translations.
• Provide general office and administrative support, including office supplies, mail, and internal coordination.
• Maintain confidentiality of sensitive business and executive information.
• Utilize Microsoft 365 and other digital tools to improve administrative efficiency.

Qualifications

Required:

• 5+ years of executive administrative support or office operations experience.
• Professional-level Japanese and English proficiency (speaking, reading, and writing).
• Strong understanding of Japanese business culture and professional etiquette.
• Experience coordinating executive calendars, travel arrangements, meetings, and expense reports.
• Proficiency in Microsoft Office 365, including Outlook, Teams, Excel, Word, and PowerPoint.
• Excellent communication, organizational, multitasking, and problem-solving skills.
• Ability to work independently, manage changing priorities, and handle confidential information.
• Ability to work on-site in Plano, TX.

Preferred:

• Experience supporting C-level or senior executives.
• Experience working for Japanese-owned or multinational companies.
• Bachelor's degree in Business Administration or a related field.
• Experience with corporate travel and expense management systems.
• Experience coordinating corporate meetings and events.

Additional Information

• This is a full-time, on-site contract position.
• Flexibility may be required to coordinate with executives and teams in Japan.
• Occasional evening or weekend support may be necessary.

We welcome applications from experienced Japanese-English bilingual professionals with strong executive support and administrative coordination skills.