Executive Assistant (Japanese Bilingual) - On-Site Plano

Pasona N A, Inc.; Plano (TX); On-site; USD 39,000 - 44,000; Full time

Job summary

Pasona N A, Inc. in Plano, TX seeks an experienced Japanese-English bilingual Executive Assistant to provide high-level administrative and operational support to senior executives at a global company.

The role requires 5+ years in executive support, professional-level Japanese and English, and strong organizational skills. You will manage calendars across time zones, arrange domestic and international travel, organize meetings, and prepare reports.

Qualifications

• 5+ years of executive support or office operations.
• Professional Japanese and English proficiency (speaking, reading, and writing).
• Understanding of Japanese business culture and etiquette.
• Experience coordinating executive calendars, travel, meetings, and expenses.
• Proficiency in Microsoft 365 suite (Outlook/Teams/Excel/Word/PowerPoint).
• Strong communication, organizational, multitasking, and problem-solving skills.
• Ability to work independently, handle confidential information, and adapt to changing priorities.
• On-site work in Plano, TX.

Responsibilities

• Manage executive calendars, appointments, meetings, and schedules across multiple time zones.
• Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
• Organize executive meetings, conference calls, dinners, and company events.
• Prepare and process expense reports, invoices, and administrative documents.
• Communicate professionally with Japanese and English-speaking executives, employees, and external partners.
• Prepare meeting materials, presentations, reports, and translations as needed.
• Provide general office and administrative support, including office supplies and internal coordination.
• Maintain confidentiality of sensitive business information and ensure data integrity.
• Utilize Microsoft 365 and other tools to improve administrative efficiency.

Skills

Executive support

Japanese proficiency

Travel coordination

Communication

Multitasking

Education

Bachelor's degree in Business Administration

Tools

Microsoft 365

Outlook

Teams

Excel

PowerPoint

Job description

Pasona N A, Inc. in Plano, TX seeks an experienced Japanese-English bilingual Executive Assistant to provide high-level administrative and operational support to senior executives at a global company.

The role requires 5+ years in executive support, professional-level Japanese and English, and strong organizational skills. You will manage calendars across time zones, arrange domestic and international travel, organize meetings, and prepare reports.